Executive Assistant

Our client, a boutique private equity firm, is seeking an experienced Executive Assistant. The Executive Assistant will be responsible for providing administrative support to a legal team. This position allows for the individual to interface with all areas of the business and requires exceptional communication and organizational skills, a positive and professional personality, very strong attention to detail, and a proactive work style. Prior experience supporting a legal or compliance team is highly preferred.COMPANY: Private EquityPOSITION: Executive Assistant to Legal TeamLOCATION: New York, NY (Midtown)COMPENSATION: $115-130K DOE + Discretionary Bonus + BenefitsHOURS: 9:00AM - 6:00PM with flexibility (in office Monday-FridayBACHELOR'S DEGREE: RequiredResponsibilities of the Executive Assistant to Legal Team:-Phones: will act as main point of contact for clients; screening and answering calls appropriately. -Calendar management: manage and monitor professionals' calendars -Meeting coordination: coordinate in-house and external meetings; arrange for catering; register guests; arrange IT resources; dinner reservations -Travel coordination: schedule all domestic and international travel and transportation for professionals through company travel agency, as needed. Includes air, ground, train, lodging, visas, foreign currency, creating itineraries, etc. -Contact lists: will maintain/input all contacts for assigned professionals -Expense reporting: complete monthly expense processing for all professionals -Production management: presentation book preparation including photocopying, scanning and binding as required for the professionals supported -Back-up responsibilities: perform back-up responsibilities for other executive assistants for lunch coverage, vacation time and absences -Maintain efficient filing system to ensure reports, invoices, correspondence and financial documentation is maintained and readily available -Assist with internal office moves, as needed -Assist with meeting overflow including submitting professionals' guests into building engine for security access, greeting clients, or conference room set- up and break down, as needed -Understand A/V equipment and conference systems and liaising with the receptionist and IT on troubleshooting -Provide assistance with local errands (meeting materials, post office, lunch, etc.) Requirements of the Executive Assistant to Legal Team:-Bachelor's degree preferred-3-5 years of experience in an Administrative/Professional support function, financial services industry experience strongly preferred-Experience supporting a legal or compliance team strongly preferred-Notary license BIG PLUS!-Detail-oriented, well-organized and proactive in nature-Exceptional written and verbal communication skills-Proficient PC skills (MS Office: Excel, Word, PowerPoint and Outlook; Adobe)-Strong time-management skills with ability to multi-task and accomplish a multitude of projects and tasks, often with conflicting priorities and timelines-Client-service oriented with strong discretion and ability to deal with highly-confidential information on a day-to-day basis-Ability to interact with clients in a professional and courteous manner and to develop and leverage professional working relationships-Ability to recognize and respond appropriately to business-related issues in a timely manner-Verification of identity, education, prior employment, and references may be required

Created: 2025-03-06