Payroll & Benefits Manager

The Payroll & Benefits Manager processes payroll, administers benefits, assists with new hire process, and creates efficiencies in the Company. As an individual contributor, the Payroll & Benefits Manager must be hands-on, adapt quickly to change, and with ability to work well in a fast-paced dynamic environment.The Payroll & Benefits Manager, as with all members of The Picerne Group, is expected to conduct himself/herself in a manner which demonstrates initiative, professionalism, personal awareness, integrity, and exercises confidentiality in the appropriate areas of his/her performance.Responsibilities:Process bi-weekly payroll using Paycom payroll system Review, analyze and verify timecards, payroll reports and documents for accuracy. Make necessary adjustments or corrections through established procedures.Interface with payroll provider as required to ensure timely and accurate delivery of payrollAnswer employee questions related to pay and benefits deductions and resolve any issuesTroubleshoot employee problems with errors in timecards and labor reportsUpdate, track, and audit PTO report (allowed/taken) in Paycom systemPrepare annual workers compensation auditEnter annual pay changes, or as needed, in Paycom systemGenerate and prepare various payroll reports as necessaryFill out wage/employment verifications as neededAssist with new hire processEnsure new hires are enrolled in benefits plans on a timely basis; follow up as neededMaintain database to ensure benefit additions, changes and terminations are processed by insurance carriersSubmit bi-weekly 401(k) ER/EE contributions to 401(k) service providerSubmit bi-weekly HSA employee contributionsEnroll and monitor the maintenance of COBRA processingPrepare quarterly and year-end benefits reports and filings (401(k), 5500's, non-discrimination testing, ERISA compliance, census reporting, etc.)Ensure timely delivery of annual W2's and required State and Federal tax reportingReconcile insurance provider invoices (medical, dental, vision, disability) for accuracyReport billing errors to provider and track receipt of any billing creditsEnsure correct benefits deductions from payrollReport salary adjustments to providers as requiredSubmit health insurance payment to Accounting for processingRespond to benefit inquiries to ensure quick, equitable and courteous resolutionResponsible for annual benefit open enrollment including coordinating with brokers, preparing documents, and answering questions from the employeesCompile health benefit broker information, including bids from alternative health care providers when applicableMaintain personnel, I-9, medical and HIPPA filesProvide HR system support by designing and developing reports to aid in the statistical reporting needs of managementPrepare termination packetsAdminister FMLA and other leavesCoordinate background checks on potential candidatesPrepare monthly, quarterly, and yearly HR reports as necessaryPrepare, complete and answer questions and/or requests by EDD and other governmental agenciesPrepare year-end compensation & bonus worksheetMaintain confidentiality of and ensure security of personnel and company dataEnsure proper retention and destruction of confidential informationPerform special projects as requested by managementQualifications:Knowledge of payroll principles, practices, regulations, and proceduresProficient in Microsoft Word, Excel, and OutlookExperience in using an automated payroll process system - Paycom preferredAbility to maintain confidential information and professionally handle sensitive situationsDetail oriented, self-starter, conscientious Exceptional communication skills, both written and verbalSkilled in accurately maintaining a large volume of informationMinimum 7-10 years of relevant experienceCollege degree preferred

Created: 2025-03-06