Legal Billing Coordinator

Title: Legal Billing Coordinator (Hybrid)Location: White Plains, NYSalary: $50,000 - 65,000 Annually, Depending on Experience About Harrington, Ocko & Monk, LLPWe are a small law firm offering a friendly, close-knit environment where attorneys and staff work together seamlessly. With a mix of small and large clients, we provide high-quality legal services while maintaining a strong commitment to work-life balance. Located conveniently in downtown White Plains, we are just a short walk to Metro North.We pride ourselves on our high retention among support staff, who are respected and valued as integral members of the team. Our firm fosters a calm and professional atmosphere, creating a positive work environment in a great location.We are seeking a detail-oriented Legal Billing Coordinator with experience in a law firm environment who is a self starter and eager to thrive in a supportive, team-oriented setting. This new hire will be primarily focusing on insurance defense billing. The ideal candidate will be skilled at managing multiple projects simultaneously while consistently meeting deadlines. To learn more, please visit our website: .Benefits & PerksA hybrid schedule: 1 remote day of your choosing 2 weeks vacation, 40 hours of sick time and 11 firm-observed holidaysHealth, dental, vision, life and short term / long term disability insuranceA simple IRA with a 2% Firm Contribution annuallyOn-site paid parking or transportation Occasional catered meals and team outings Occasional overtime opportunities ResponsibilitiesUnder guidance of the Billing Manager, assist with preparation of legal invoices and all associated activities, including but not limited to:Preparation of prebills for review by partnersReviewing, editing, and amending prebills for preparation of legal invoicesResolving billing inquiries through review of firm records and collaboration with the client's accounting department and claims handlersAssist in tracking and responding to carrier invoice revisions and reductionsPreparation and review of A/R reports to keep track of past due accounts and follow up on paymentsApply/record cash receipts and maintain accurate billing and financial recordsAssist with maintaining and preparing accounts payables with regard to billable incurred legal expensesAssist in tracking and recording timekeeper hours and evaluation efficienciesRequirementsAssociate's Degree or comparable education/work experienceMinimum of 3 years of billing experienceA/R experience Proficient in Microsoft Office and data entry Very detail-oriented with a commitment to maintaining professional confidentiality Preferred ExperienceLegal billing, including legal e-billingWorking knowledge of Timeslips, Time Matters, and/or QuickBooksParalegal experience with civil litigation (defense work)Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required. Harrington, Ocko & Monk, LLP is an equal opportunity employer. The position is located in the firm's White Plains, NY office. Relocation Assistance is not offered for this position. Applicants must be legally authorized to work in the United States.

Created: 2025-03-03