Business Operations Manager in a Health-Tech Startup

Summary:WideTrial is a healthcare technology startup with a nimble team, a large federally-funded contract, and a mission to expand access to the medicines in clinical trials for ALL people dealing with serious or life-threatening diseases. We do this through a combination of proprietary technology and specialized clinical operations services. WideTrial now seeks an adaptable, multi-skilled professional who can take over much of the company's internal functions i.e. HR, accounts payable, document management, systems, and equipment. The role is ideal for an ambitious professional with a voracious appetite for learning who seeks to expand his/her skill-set in a fast-paced company.The Business Operations manager will work in the company's office space adjacent to Santana Row, in a team of 6 people, some of whom are fully on-site; others are 2-3 days WFH per week. But this role is primarily on-site with occasional WFH days as needed.The responsibilities combine leadership in some areas and support in others. The right candidate will gradually take on additional responsibilities in a function of his/her interest e.g. "Marketing", "Finance", or "New Product" and, over time gain seniority in (or lead) that functional department of the company.Immediate Responsibilities:Manage company's information architecture (document libraries, templates, policies, style guides, etc.)Business communications support (creative development / composition of proposals and reports)Public communications support (publication through various channels, including website and social media)Manage company's productivity and project management systems (Slack, SharePoint, SmartSheet, etc)Manage office space and equipmentManage all vendor invoices, payments, and payment relationshipsCoordinate with company's third-party accounting, tax-prep, and banking teamsCoordinate with company's legal, payroll, office lease, state registration, and other essential servicesPerform basic Human Resources tasks involving on-boarding new W2s and contractorsQualifications:A serious interest in healthcare, clinical research, or related software technology5+ years professional work experienceBachelors degree or higher from an accredited universityAbility to get things done independentlyNatural problem-solving skillsExcellent grammar and writing capabilitiesProficiency in Microsoft Office apps requiredHelpful but not required: Proficiency in SmartSheet, SharePoint, and/or QuickBooksHelpful but not required: Proficiency in Rippling payroll managementIntangibles:Ambition: We want people who insist on an opportunity to grow and who aren't afraid to pursue their goals. We want this job to get you there.Intellectual honesty: We want people who can say "no" to things they believe are unfeasible, unethical, or just plain wrong. This also means you're honest about things you don't know and are open to a change of opinion.Independence: We're a startup company, and we are building as much structure as possible to position ourselves for success. We want people who aren't afraid of the gaps - people who can work with incomplete information and who will devise and share solutions to those gaps.Kindness: We are a happy, supportive place to work. We want people who are direct but who treat each other with respect and care at all times.What We Offer:"Gold" level healthcare coverage with vision and dentalUnlimited vacation401k with matchingStock option grant

Created: 2025-03-03