Recruitment Coordinator

We are looking for a highly organized and detail-oriented HR Operations Coordinator to join our team. In this role, you will play a key part in managing the full hiring lifecycle, from scheduling interviews to handling post-offer, pre-hire processes, and ensuring smooth onboarding. You will collaborate with cross-functional teams to streamline HR processes, maintain compliance, and ensure a seamless experience for candidates and new hires.Key Responsibilities:Coordinate a high volume of interviews, including scheduling, conference room/video conference booking, and sending confirmation emailsProduce and manage contracts for US, Canada, and Latin America, ensuring compliance with legal requirements and local variancesProcess internal transfers and implement necessary pre-hire checksAct as the point of contact for committed hires, managing the post-offer, pre-hire process to ensure timely and efficient onboardingMaintain up-to-date information in the applicant tracking system (Workday) and other trackersCollaborate with various business units, including Talent Acquisition, HR Compliance, Talent Management, Legal, and Finance, to resolve issues and mitigate risksPromote and advocate for culture and values, supporting the mentalityContribute to cross-functional HR projects as neededSkills & Qualifications:Exceptional attention to detail with a proven track record of operational excellence in HRStrong client relationship management skills, building trusted networks with internal and external partnersHighly motivated, with the ability to inspire others to achieve high performanceExcellent communication skills, capable of influencing and tailoring messages to different audiencesExperience with Workday (preferred)Proficiency in Microsoft Excel, Outlook, and PowerPoint Pay Rate- $30-$33/hourBenefits InfoRussell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Created: 2025-03-03