Office Services Coordinator

Job Title: Office Services CoordinatorDuration: 5 MonthsWorking Hours: Monday - Friday, 8:00 AM - 5:00 PM ESTLocation: Miami, FLPay Rate: $25.18/hrPre-Screening Questions:Can you describe your experience managing a front desk in a professional environment?How proficient are you with Microsoft Office Suite? Elaborate how you have used them in your previous positions.Job Overview:The Office Services Coordinator is responsible for managing daily office operations, ensuring a professional and welcoming environment, and providing administrative support. This role requires a highly organized and detail-oriented individual with strong customer service skills and the ability to work in a formal, professional setting.Key Responsibilities:Maintain a clean, organized, and well-stocked office environment.Greet and assist visitors, ensuring a professional and welcoming experience.Order supplies, including Instacart, to keep office essentials stocked.Process and pay invoices in a timely manner.Manage and reconcile credit card expenses.Validate guest and employee parking within the first 10 minutes of arrival.Answer and direct phone calls professionally.Maintain a business professional dress code at all times.Experience:Minimum 2+ years of experience in a front-facing professional role, such as a receptionist or administrative assistant.Education:An associate or bachelor's degreeMust Have Skills:Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required.Experience with campaign logic or creating email campaigns is preferred.Ability to interact professionally with clients, guests, and internal teams.Reliable and able to manage responsibilities efficiently.A proactive approach to assisting guests and staff.Accuracy in financial tasks, invoicing, and office organization.Ability to maintain a formal, polished presence in a corporate setting.Preferred Qualifications:Experience working at a front desk in a highly professional environment.Previous experience in a very formal corporate setting, adhering to strict professionalism and business etiquette.Position is offered by a no fee agency. Location : 777 Brickell Avenue, Suite 1100, Miami, Florida, United States, 33131 About Us: Established in 2004, SPECTRAFORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of "human connection," defined by our branding attitude of NEWJOBPHORIA, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@ if you require reasonable accommodation.California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act ("CPRA") effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@.LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.

Created: 2025-03-03