Director of Facilities

Job Title: Director, Facilities ManagementDepartment: Facilities ManagementAbout The New York Academy of Medicine:The New York Academy of Medicine (NYAM) is a leading voice for innovation in public health. NYAM is committed to addressing root causes of health inequities. Throughout its 178-year history, NYAM has championed bold changes to the systems that perpetuate health inequities and keep all communities from achieving a healthier and longer life (HealthSpan). Focusing on societal, environmental, and institutional factors that influence health, the NYAM team collaborates with partners in academia, government, community-based organizations, and others to promote policies, programs, and community needs that contribute to health for all.Today, this work includes innovative research that distinctively values community input for maximum impact. Combined with NYAM's trusted programming and historic library, and with the support of 1,800 accomplished Fellows and Members, NYAM's impact as a public health leader continues.Position Summary/Overview:Reporting to the Senior Vice President for Finance & Administration, the Director will direct overall facilities management of a six story 106,000 gross square foot historic building including operations management, capital projects and ensuring compliance with New York City and State laws and regulations. Managing a staff of 8, the position is responsible for the maintenance and oversight of all HVAC and electrical systems, building maintenance, mail service, environmental services, and RFP development and competitive bidding for projects. The Director also oversees the functions of security and reception which are outsourced. The Director will provide support for the diverse areas of NYAM including support of the Education & Conference Center with 23,000 net square feet of space hosting hundreds of events each year, and one of the most foremost medical libraries and historical collections in the United States.Essential Duties and Responsibilities:Budget: Developing and managing annual operating & capital budgets (over $2M annually)Emergency & Safety: Lead emergency preparedness planning, ensuring that a code compliant Fire Safety Plan and program is in placeDesign & Construction: Manage internal construction projects, space planning, renovations and repairs and coordinating the work of outside architects, engineers, and contractorsProcurement: Select and managing outside vendors; analyzing systems and vendors to increase productivity and efficiency while managing within budgetPersonnel: Staff assessment, management, training and development, mentoring, recruitment and retentionEvents & Conference Center: Work closely with the Conference Center Director and catering partner, ensuring excellent customer service and quality and timeliness of meeting Conference Center event set- up and closing requirementsWork with Library leadership to maintain appropriate environmental conditions for NYAM's historical and contemporary collectionsMaintenance: Update and manage preventive maintenance programGreen: Lead "go green" initiatives as they related to building systems, operations and constructionOther duties as assignedQualifications:Prior experience in Facilities Management of an owned facility with a successful track record of proven resultsFire Safety Director Certification is requiredExperience with the NYC DOB, FDNY and other city agencies with knowledge of NYC building codes and regulationsHands-on knowledge of operations, construction, planning and maintenanceExperience using Word, Excel, CAD, work order facilities management software, and building maintenance software (BMS) also preferredExperience in budget planning and management of at least $1M annually, combined with ability to achieve efficiencies, streamline operations, and reduce costs where possibleAbility to prioritize workflow and self-identify appropriate deadlinesManagement, team building and organizational skillsEffective written and oral communication skills; adept with technologyStrong interpersonal skills and ability to interface effectively and work collaboratively with all levels of NYAM and outside vendorsBi-lingual English/Spanish helpfulExperience working with rare and valuable archival materials helpfulEducation and Experience:Bachelor's Degree (BA) or equivalent required. Work experience may substitute for education.At least ten years of progressively responsible related experience needed, including at least five years in supervisory capacity.Certifications as FMP, FMC, Boiler, Sprinkler, & Alarm System maintenance and others preferred.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and may be required to list and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.This position is based in New York City. While staff work in a hybrid environment, this position requires a full- time on-site presence. NYAM is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. NYAM is an affirmative action employer. As an organization whose primary focus is health equity, NYAM is committed to creating a diverse and inclusive environment for all employees.Application Process: Interested candidates should submit a cover letter, CV and contact information for three references to FACDIRRecruitment@. Applications will be reviewed on a rolling basis until the position is filled.Salary range: The salary range for this position is $145,000 to $160,000 annually.

Created: 2025-03-03