Events and Office Coordinator

The Garrison Institute is seeking an organized, flexible, and tech savvy colleague to join its team as our Events and Office Coordinator. The ideal candidate enjoys working in a progressive, mission-driven, entrepreneurial environment with a variety of activities and responsibilities.This position is full-time with a hybrid work schedule including a mix of on-site and remote work, excluding days related to events and visiting groups. Some weekend and evening work due to the nature of our Retreats and Events is necessary.Primary Responsibilities/Duties:Provides exceptional administrative, clerical and organizational support, some of which includes:Supporting logistics for retreats and events from handling registration details, to event coordination, and guest relations for both in-person and virtual events. Coordinator will assist with internal event related processes and customer service related procedures on a weekly basisAssisting with database administration, data entry and file importing, as well as maintaining electronic and paper file systemsHandling incoming mail and correspondence including: drafting, editing and preparing various documents and/or reportsScreening and responding to incoming calls and special visitors, assisting with the public facing inboxes and accountsOrdering supplies, oversight of basic office related equipment, conference room set-upWorking with the COO in budget tracking, invoicing and payment processesManaging a variety of assignments requiring sensitivity to confidential informationWorking closely with other Executive or Senior staff on special projectsRunning errands and performing other administrative tasks as assignedExperience/Skills:Bachelor's Degree with 3+ years of administrative and office support experience, preferably in a non-profit settingEvents and/or hospitality experience including a prior customer service focused roleDemonstrated, effective organizational skills with strong attention to details and the ability to follow up incessantlyVery strong interpersonal skills helping to build relationships with external partners, guests, and staff team membersExceptional written and verbal communication skillsHighly proficient with computers, MS Excel and Word, calendar software, CRM or databases, internet research and Zoom webinar events/meetingsProficiency or some experience in using Salesforce CRM highly desiredAbility to manage multiple tasks and projects concurrently; and to work independently on projects from conception to completion when neededDemonstrates high degree of integrity, maintains discretion and confidentiality in relationships and with various assigned projectsGood problem solver with strong decision-making capabilitiesPossesses flexibility and adaptability to changing prioritiesMaintains focus on the spiritual aspects of the Institute while projecting a calming, concerned and compassionate influence in business and personal dealingsSome interest or experience with contemplative practice is desiredAbout the Garrison Institute Founded in 2003, the Garrison Institute is a not-for-profit, non-sectarian organization whose mission is to apply the skills and wisdom cultivated through contemplative practice, together with the insights emerging from science, to today's urgent social and environmental challenges, leveraging transformational change and helping build a more compassionate, resilient future. We are located in the Hudson River Valley on 90 acres in a beautifully renovated monastery.Visit our website to learn more: How to Apply: To apply, please send your résumé and cover letter along with a writing sample to: recruitment@. This role offers a competitive salary at $62,000 plus a generous benefits and PTO package. Please, no phone calls.The Garrison Institute is an equal opportunity employer. Individuals from diverse backgrounds are encouraged to apply.

Created: 2025-03-03