Project Management Support Specialist

Ryman Hospitality Properties, Inc. (NYSE: RHP) is a leading lodging and hospitality real estate investment trust that specializes in upscale convention center resorts and entertainment experiences. The Company's holdings include Gaylord Opryland Resort & Convention Center; Gaylord Palms Resort & Convention Center; Gaylord Texan Resort & Convention Center; Gaylord National Resort & Convention Center; and Gaylord Rockies Resort & Convention Center, five of the top seven largest non-gaming convention center hotels in the United States based on total indoor meeting space. The Company also owns the JW Marriott San Antonio Hill Country Resort & Spa as well as two ancillary hotels adjacent to our Gaylord Hotels properties. The Company's hotel portfolio is managed by Marriott International and includes a combined total of 11,414 rooms as well as more than 3 million square feet of total indoor and outdoor meeting space in top convention and leisure destinations across the country. Coordinate contract request packages, process invoices and vendor payments, and maintain and update project files to support a team of project managers in the Design & Construction department with Ryman Hospitality Properties (RHP). Organize and process invoices and vendor payments while tracking project budgets to understand current budget status. Interface with interdepartmental leadership and operational departments (i.e., Legal, Finance and Accounting) and related construction vendors (third-party consultants, suppliers, and sub- or prime contractors) to ensure compliance with contract approval processes. Assist with the preparation and distribution of project-related documents, such as contracts, change orders, purchase orders, etc. Reports to Vice President of Construction.Assemble contract request packages for vendor contracts, ensuring all components are included for consistency and standardization. Track the progress of contracts and implement contract workflows to ensure efficient completion of approval processes.Coordinate with vendors regarding contract terms and documentation requirements, including vendor setup forms, W-9s, and certificates of insurance, to create and maintain current vendor files.Identify and coordinate related contract terms and communicate expectations and needs regarding vendor deposits, check requests, etc. Process check requests per company policies.Track change orders and collect appropriate senior-level signatures in compliance with defined signing authority policies. Document contract amendments and changes, ensuring all contract documentation is up-to-date and accurate.Review all vendor/contractor invoices for contract amount, invoice amount, and percent complete in compliance with agreements.Organize invoices and input expenses into spreadsheets to continuously track budgets throughout the project lifecycle. Maintain and improve the organization of spreadsheets and related processes.Communicate with internal and external customers regarding invoice processing and deadlines. Assist with processing invoices, purchase orders, and other financial transactions related to construction projects. May place standard product orders with vendors and communicate with project managers on delivery expectations.Assist with project closeout activities, including preparing closeout documents. Support the project closeout process, ensuring all contractor lien releases are obtained before final payment and that "Notices to the Owner" are finalized.Maintain and organize contract-related documents and correspondence for reference and to meet internal audit and record retention procedures. Scan and electronically file paper documents and organize and save electronic records to a shared online file management system.Act as a point of contact for any contract-related inquiries. Correspond with internal departments and external vendors concerning contract administration, change orders, clarification of requirements, and any other necessary information.Perform other duties as assigned.EducationHigh school diploma or equivalent requiredDegree in Business, Accounting or related field preferredExperience2+ years of related experience, preferably in real estate development or constructionPrevious experience and understanding of construction project management highly preferred Knowledge, Skills and AbilitiesStrong interpersonal and verbal communication skillsMeticulous attention to detail and accuracy required and ability to meet designated deadlinesAbility to multi-task while working in a fast-paced team environmentProficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Created: 2025-03-03