Firm Administrator

Our client is a law firm specializing in Elder Law and Trust & Estate Planning. With four (4) offices on Long Island, they are expanding and seek a firm administrator to work out of their Smithtown, NY Office. The position is full-time in the office. (3 days in Smithtown and 2 days at their other locations). MAIN RESPOSNIBILITIES:Managing the day-to-day operations of a law firm, overseeing non-attorney staff like legal assistants and paralegals, handling financial management including billing and budgeting, managing human resources, and ensuring smooth office operations by coordinating technology, facilities, and administrative tasks, all while working closely with attorneys to optimize efficiency and profitability. Financial Management:Overseeing the billing and invoicing process, including client fee collection Managing firm budget and expenses Preparing financial reports and analyzing financial data Operations Management:Maintaining office facilities and technology infrastructure Managing office supplies and vendor relationships Implementing and maintaining case management systems Human Resources:Ensuring compliance with employment laws Managing employee benefits and payroll Staff Management:Hiring, training, and supervising non-attorney staff including legal assistants, paralegals, and administrative personnel. Performance evaluations and employee development Addressing staff concerns and disciplinary actions MAIN REQUIREMENTS: A bachelor's degree in human resources, business administration, finance, or a related field is required.At least five years of experience in a senior management positionAbility to work out of 4 officesPrior experience working at a law firm in a similar role is a plusStrong organizational and time management skillsExcellent communication and interpersonal skillsProficiency in legal software and technologyFinancial acumen and budgeting expertiseAbility to handle confidential information Salary is between 120K - 130K plus solid benefits.

Created: 2025-03-02