Front Desk Receptionist

About Us: Balli Group is a boutique, vertically integrated design-build firm located in Miami. We specialize in creating high-end residential residences, blending innovative design with impeccable construction. Our team of dedicated professionals is committed to delivering excellence in every project, ensuring the highest standards of quality and client satisfaction.Job Description: We are seeking a motivated and organized Front Desk Receptionist to join our dynamic team. The ideal candidate will be responsible for managing the front desk, providing administrative support, and ensuring the smooth operation of our office. This role requires a proactive individual with excellent communication and problem-solving skills.Key Responsibilities:Open and close the officeAnswer and direct incoming phone callsGreet customers upon arrival and provide support to visitorsSet meetings on-site and off-sitePlan meetings and take detailed minutesOrder office supplies and research new deals and suppliersWrite and distribute emails, correspondence memos, letters, faxes, and formsAssist in the preparation of regularly scheduled reportsCoordinate with print shops, permit expeditors, and engineersFollow up with engineers on projectsSkills and Qualifications:Must be able to take control and problem-solve effectivelyStrong organizational and planning skills in a fast-paced environmentKnowledge of office administrator responsibilities, systems, and proceduresProficiency in MS Office (MS Excel, CRM, DocuSign, and Google Drive)Hands-on experience with office machines (e.g., PCs, iPhones, and printers)Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsAdditional Notes:Expected to be present Monday through FridayWork times are set at 8 AM - 5 PM with 1 Hour of Lunch break provided

Created: 2025-02-27