Adminstrative Assistant/Office Manager at Investment ...

A successful private equity firm with offices in DC, Miami and San Francisco is looking for an Administrative Assistant/Office Manager for the office in Coconut Grove. The office has 8 employees and a positive, supportive culture and is located on Main Highway near Barnacle Park. This is a good opportunity for a Jr. assistant to work at an investment firm.About the Job:Provide administrative support to the Investment Team and firm leadership, including Partners and key operational teams (Finance, Business Development, IT)Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events, annual meetings, firm-wide offsites, and monthly team-building initiativesScreen incoming phone calls delivering detailed, timely messages to the appropriate partiesCoordinate domestic travel arrangements including flights, cars, hotels, and other reservationsOversee calendar management for senior leadership, scheduling internal and external meetings with efficiencyAssist with employee onboarding and offboarding, ensuring a seamless transition for new hires and departing team membersProcess expensereportsServe as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintainedOversee officesupplies, kitchen inventory, and equipment, placingorders as necessaryMaintain an organized, and welcoming office environment, ensuring a high standard of hospitality for executive visitors and team membersProactively identifyopportunities to streamline office processes and enhance team efficiencyExecute errandsand special projectsto support officeoperationsAbout You:Minimum of 2 years of experience in a relatedsupport positionBA/BS from a collegeor universityExcellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)Knowledge of ConcurExperience workingwith a CRM system a plusPolished, professional demeanorProactive go-getter; no task is too big or too smallOutstanding communication skillsSalary, Bonus, Benefits (medical, dental, vision-basic individual plan paid 100 by the firm), 401K, Life Insurance, Paid Vacation, 401k, Commuter benefits, Phone stipend, Free lunch one day a week, Hours: 8-5

Created: 2025-02-27