Office Administrator

Position: Office Administrator Location: Boston, MAPay: 55-70kTemp to HireWe are currently seeking an Office Administrator in our Boston office. This includes welcome/greet all visitors to the office, manage main phones, accepting / shipping packages, general office functions, managing kitchen and office supply needs, facility, and conference room management, ordering office lunches for meetings and overtime meals. The successful candidate must be able to prioritize work, work independently, provide excellent customer service, and help to foster a team atmosphere in a professional, fast-paced environment.ResponsibilitiesVisitor coordination, greet and provide hospitable assistanceServe as Interview Greeter when neededAnswer all main line incoming calls and routing to appropriate staffShare relevant office-wide announcements including property management communications and advisementsConference room management including reservations and developing a good working knowledge of the video conference/AV equipment to assist/train others when neededEnsure rooms are kept tidy and stocked appropriatelyEnsure facility and office equipment are in good working order at all timesCoordination/reporting of all maintenance and cleaning issuesDevelop relationship with the building's property management team and utilize the property's service request portalManage external vendor scheduling, both emergency and regular maintenance visitsRequest after hours services (HVAC) or other ad-hoc property management requestsCentral point of contact with global CRE for non-standard approvals or other project-related work requirementsSecurity administrator, coordinating with the building for base-building badge assignment/ administration of our internal office security systemIssue badges to new hires; execute termination of access with internal security system and building system for off-boardsApply common IT resolutions to common problemsAssisting with conference room and virtual meeting set upProcess incoming and outgoing domestic and international mail and packagesAssist with food catering for meetings/events, including coordination set up/clean up as neededOffice expense administration and invoice processing in the futureGeneral tasks, as needed, including faxing, copying/scanningCoordinate building/suite badges for new hiresAdd new hire to any printer/scanner contact listsCoordinate on-site new hire photo shoots (as needed)Ad-hoc corporate project supportRequirementsOutstanding customer service and interpersonal skillsAbility to effectively interact with clients and employeesExcellent verbal and written communication skillsExcellent computer and calendaring skills, including a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPointOrganized and detail orientated with excellent follow-through skillsStrong problem-solving skillsSelf-motivated, creative thinker, and a great team playerPosition is in-office five days a weekBusiness casual attire

Created: 2025-02-27