Administrative Assistant

Our client, a religious nonprofit institution, is seeking an Executive Administrative Assistant. This person will provide highest level of administrative support, including assisting with correspondence, calendar management, and other tasks as needed.This role will be temp to perm, converting around the 2 month mark if it's a strong fit.Rate: 22-27/hour, converting to 60-70kThis role is full-time and on-site in Manhattan (Upper East Side). Occasional evening or weekend work may be required. A catered lunch is provided daily.Responsibilities include, but are not limited to:Provide day-to-day administrative support to the Director, with a strong focus on typing dictated professional and personal correspondenceManage and maintain the Director's calendar and appointmentsAnswer phone calls and serve as a point of contact for the Director internally and externallyOrganize and maintain paper and electronic files, including personal logins and sensitive account dataAssist with organizing any personal paperwork/files and other personal projects as assignedCoordinate and confirm weekly staff meetings; attend and take detailed notesMake updates to internal and external communication touchpoints for the institutionManage employee vacation requestsLiaise with various media outlets for advertising opportunitiesAssist with the submission of insurance files to an electronic portalAssist with and manage mass emails and communication schedules as neededWork cross-functionally to assist with event coordination and other projectsRequired qualifications:Typing speed of 70+ WPM with 95% accuracyBA/BS or equivalent degree requiredAt least 2 years of experience in an administrative capacitySocial Media Management experienceStrong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive)Fluent in written and spoken English, with exceptional written and verbal communication skillsProfessional, friendly demeanorSelf-motivated and proactive self-starterCapable of working independently as well as part of a teamStrong judgment and high level of discretion with sensitive informationDetail-oriented, organized, and able to anticipate needsAdaptable to quickly changing prioritiesAbility to manage multiple projects simultaneously from start to finishPreferred qualifications:2+ years experience supporting a senior executiveWorking knowledge of WordPress and MailChimp platformsKnowledge of Judaism is a plus

Created: 2025-02-24