Special District (Elections) Paralegal

About the Company Unique opportunity to join a boutique law firm specializing in general counsel representation of local governments, including special districts, municipalities, and authorities. Enjoy meaningful work directly assisting our extraordinary clients throughout Colorado. Experience work-life balance with a hybrid work model, fun colleagues, an environment that supports teamwork and collaboration, and multiple bonus programs.About the Role This position is responsible for providing paralegal support to multiple attorneys representing special districts, authorities, and municipalities. The ideal candidate will possess superb organizational skills; attention to detail, strong communication skills; and ability to handle a multitude of tasks, work under pressure, and adapt quickly to meet deadlines.Responsibilities Elections. Assist clients with all types of elections (Polling Place, Independent Mail Ballot, and Coordinated) for special district organization elections, board of director elections, TABOR elections, and elections on the questions of inclusion or exclusion.Assist municipal clients with council member, TABOR, charter amendment, and other elections.Election support includes some or all the following tasks, while working on several elections simultaneously: Serve as Designated Election Official (DEO) or Deputy DEO; assist appointed DEO;Coordinate elections with counties;Prepare schedules of statutory deadlines;Review property records and determine eligible electors;Coordinate absentee voting;Prepare election forms;Train election judges;Track and meet election deadlines; andAssist with certification of results and file with appropriate agencies.Statutory ComplianceIndependently manage, track, and prepare statutory compliance deadlines, including:Coordinate, ensure, and monitor compliance with all annual statutory filings and actions;Continue education on local government law; andCoordinate and discuss activities with attorneys.AdministrationProvide administrative support to clients and attorneys, including:Prepare board meeting agenda and coordinate notice postings, attend board meetings as requested;Prepare and review board meeting minutes;Draft, review with attorney, and/or respond to contracts, agreements, notices, applications, letters, memoranda, and any other documents, as required;Monitor progress of current projects;Coordinate efforts to collect delinquent water and sewer service accounts;Prepare and arrange for administration of certificates of appointment and oaths of office for board members; andPrepare and file conflict of interest disclosure statements with the Secretary of State.Budgets and AuditsAssist clients and attorneys in meeting state budget and audit law requirements, including:Prepare annual budgets, budget amendments, audits or audit exemption requests;Prepare and publish notice of public hearing to consider budget or budget amendment;Prepare, and review with attorney, all resolutions and certifications for adoption of budget or budget amendment, and certifications of mill levies;Coordinate and ensure filing of certifications of mill levies and budget documentation with local and state agencies prior to statutory deadlines.Other ResponsibilitiesAssist with Inclusions and Exclusions;Draft ordinances, resolutions, pleadings, correspondence, policies;Assist with municipal code revisions;Assist with property transactions; andAssist with responses to CORA requests.Qualifications Advanced Microsoft Word skills, including advanced formatting with the use of stylesProficient in Excel, including a solid understanding of the program's core functionalities and the ability to leverage the program to perform a variety of data-related tasksExcellent written and verbal communication skillsSuperb proofreading skills, ensuring grammatical accuracy, consistency, and adherence to the firm's style guidelinesAbility to work independently and as part of a teamWillingness to work overtime as required to meet deadlinesAbility to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation with integrity and client confidentiality.Ability to concentrate on tasks, and work calmly and effectively in a high-pressure, deadline-orientated environment with a willingness to be flexible with time and adjust to the changes.Education, Experience, and Licenses/Certifications 3+ years as a paralegal for special districts or municipalities, preferably with a law firm; or equivalent special district management experienceAbility to type with a speed of at least 70 wpm with high accuracy.Bachelor's degree preferred; high school degree/GED required.A valid Colorado driver's license.

Created: 2025-02-24