Corporate Receptionist

Ultimate Staffing is currently assisting a wonderful new client in the Kennesaw, GA area! This is for a well established organization in the insurance industry. We are currently sourcing a personable candidate who is eager to learn a new industry, seeking career advancement, and offers wonderful customer service. Direct Hire Opportunity! Fully onsite in Kennesaw, GA Monday thru Friday 8:30A-5:00P Salary: $45,000 plus full benefits packageResponsibilities:Welcome visitors by greeting them in person, on the phone, or by email.Contact the proper person to escort the visitors from the lobby area.Maintain a multi-line telecommunications system to include screening and transferring calls promptly and professionally.Provide timely and professional customer service to internal and external contactsReview electronic correspondence, records, and reports.Review and maintain all department and branch calendars and conference room assignments.Examine incoming mail to determine proper placement in the database or in-person distribution.Facilitate the delivery of outgoing mail, ensuring the proper delivery method (certified, special delivery, FedEx, or USPS) with tracking information.Ensure all insurance letters are processed promptly and correctly and determine whether they need to be sent certified or require proof of mailing.Comply with company standards for timeliness, quality, professionalism, and accuracy.Accurately clear and reserve quote submissions for the underwriting team.Coordinate data collection from the point of origin and request additional information if needed.Continuously monitor and maintain incoming guests, the lobby, conference room, and board room conditions.Provide timely and professional customer service to internal and external contacts to facilitate the processing of business. Comply with standards for timeliness, quality, professionalism and accuracy.Review electronic correspondence, records, reports, and research related files.Accurately clear and reserve quote submissions for the underwriting team.Coordinate the collection of data from point of origin; participate in the preprocessing of data to locate missing information and to make corrections as necessary.Maintenance of files within the paperless system, i.e. merging, relating, and labeling filesReceiving, processing and routing incoming electronic correspondence.Requirements:2+ years of experience as a corporate receptionist required.Must be proficient in MS Suites- Outlook, Word, Excel.Must be tech savvy with the ability to learn a proprietary softwareCollege Degree preferred but not requiredRequires strong interpersonal, organizational, and communication skills.Required are a high level of attention to detail and the ability to remain focused for extended periods of time.Must be able to work in a fast-paced group environment, prioritize, handle fluctuating workloads, be self-motivated, and work independently without oversightAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers requirea background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-02-23