Administrative Assistant

Administrative Assistant An Investment Management company is seeking a highly motivated and productive Administrative Assistant to deliver best in class administrative support. The right individual for this role will have meticulous attention to detail and embody our culture and values. As an Administrative Assistant you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach. To be successful in this role, you will need to be flexible, highly confidential with information and exercise appropriate judgment/discretion. This position is expected to be onsite as our executive team primarily work from our headquarters located in Jersey City.About the opportunity:Start Date: ASAPAssignment Length: Temporary to hireSchedule: Monday to FridayHours: 8:30am-5:30pm ESTSetting: 5 days onsiteResponsibilities:Assist in all aspects of meeting scheduling and preparationMaintain strict confidentiality in all business and personnel mattersManage miscellaneous tasks, projects, requests, and events as they ariseArrange travel by developing itineraries and agendasAnswer calls and provide accurate and detailed messagesTrack, organize, and submit expense reportsManage miscellaneous tasks, projects, requests, and events as they ariseReview and respond to a variety of email communicationsBe upbeat, fun, and a good representative of firm cultureQualifications:1-5 years of relevant experience in an Executive Assistant, Administrative Assistant, or coordination role; prior experience supporting C-level executives is strongly preferredExpertise at managing logistics, meeting deadlines, & navigating competing prioritiesStrong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlesslyExcellent interpersonal skills and the ability to build relationships easily and with authenticityAbility to handle sensitive and confidential information in a discreet and professional fashionProficient in Microsoft Office skills including Outlook, Word, Excel, and PowerPointDesired Skills: Associate or bachelor's degree

Created: 2025-02-23