Legal Secretary

Legal Secretary (Hybrid)A legal defense litigation law firm based in San Diego, CA is seeking a Legal Secretary to join the team.Responsibilities:? Prepare pleadings and discovery documents for filing and service? Prepare court forms such as California Judicial Council Forms for attorneys' review? Schedule depositions with attorneys, clients, witnesses, and court reporters? Schedule conference calls and on-site/off-site meetings? Arrange and coordinate travel arrangements? Calendar depositions, hearings, trials, and all associated dates.? Manage Outlook calendar of all appointments, conferences, and meetings? Open new matters, run conflict checks for partner's review, prepare engagement letters? Document management and organization, saving documents and emails to a document management system.? Become familiar with court rules and filing procedure? Prepare cover letters for attorney bills? Submit attorneys' expense reports? Manage bills for third-party vendors, process check requests, and follow up with accounting? Excellent spelling, grammar, and punctuationQualifications:? Must have 3+ years of Secretarial experience? Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules? Must know Microsoft Office Suite (Word, Outlook, Excel)? Experience working with a document management system? Strong interpersonal relationship skills? Excellent organizational skills with the ability to integrate into a fast-paced environment? Ability to prioritize and work independently? Work well under pressure, remain flexible, be proactive, resourceful, and efficient? Strong written and verbal communication skillsMust Haves:? Minimum 1-3 years of litigation experience? E-filing experience with state and federal court? Litigation background? Insurance defense preferred; not requiredLocation: San Diego, CAJob type: Hybrid

Created: 2025-02-23