facility coordinator

facility coordinator Are you looking for career opportunities within a global growing real estate company?Then you might be our next facility coordinator.Join us and be a part of our journey.job descriptionAkelius is seeking a results driven facility coordinator to join the facilities team.coordinate the facility team's schedulesorganize and track the facility team's trainingmaintain a professional appearance and attitude, demonstrating excellent customer service and time management skillsensure quality control, monitoring the maintenance team's workcoordinate and oversee the distribution and scheduling of work orders for maintenance technicians on a daily basisoptimizing workload allocation and ensuring timely completion of repairs and maintenance in consultation with regional manager and area managersassign maintenance and repair work orders to maintenance technicians based on their skills and availabilityaudits all compliance tasks to ensure they are being completed in a timely mannerupdate compliance application and ensure all tasks are scheduled and capturedfollow up with the team on compliance tasksassist in the develop of compliance policies and procedures, ensure they are being followedtrack jurisdictional changes to compliances and coordinate tasks as neededcoordinate the execution of preventive maintenance tasks, ensuring adherence to the scheduleassist in the development of schedule routine preventive maintenance tasks, such as HVAC and elevator maintenance, etcetera , and track the completion of associated tasksmonitor the inventory of maintenance and repair supplies, maintaining an adequate stock level for efficient operationscoordinate the procurement of necessary supplies and equipment to support maintenance activitiestrack relet costs and timing in Akelius softwareidentify any inconsistencies and present to the asset managermaintain organized records and manage vendor documentation for efficient financial administrationprepare and distribute accurate and complete timesheets and payroll on a weekly basis to staff, area managers, and the regional facilities managerensure the accuracy, completeness, and timely payment of all maintenance purchase orders and invoicesestablish and maintain a list of preferred contractors and vendors for different maintenance and repair tasksmonitor service contracts to ensure compliance and optimal performance and expirationsprepare monthly reports on work orders, compliance, preventive maintenance and reletsensure data quality is accurate across all of our software and toolsorganize training and guidance for maintenance staff on procedures and best practices with regional manager and area managerswho you areAt least 3-5 years of experience in facility or property management.Knowledge of building systems, construction, maintenance, and repair.Previous experience in administering work order schedules for technicians.Strong communication skills.Ability to effectively manage multiple tasks and prioritize workload.Familiarity with federal, state, and local regulations relevant to property management.Proficiency in computer software applications, including Microsoft Office and property management software.how to apply Apply with a copy of your resume.Akelius offerscompetitive benefits with generous employer premium contributions100% paid short and long term disability, as well as Life401k with matchannual fitness benefitinternal industry specific education and trainingoffices in central locations with a high-quality working environmentsocial events and volunteer opportunities throughout the yearcompany summit every second yearabout AkeliusAkelius acquires, upgrades, and manages residential properties.Akelius owns rental apartments in the metropolitan cities of New York, Boston, Washington D.C., Austin, Montreal, Toronto, London, and Paris.Read more at Akelius is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender identity, sexual orientation, age, marital status, protected veteran status, pregnancy, physical and/or mental handicap or financial ability.

Created: 2025-02-23