Event Coordinator

Who We Are:SHACK15 is a social Club in the heart of San Francisco, dedicated to serving the next generation of entrepreneurs, innovators and changemakers. At SHACK15, we aim to be the landing pad for individuals coming from around the world to access Silicon Valley and all that it has to offer Our private events are a key part of our offering, delivering bespoke experiences that align with our brand values and members' expectations.The Venue:SHACK15 occupies 51,000sq ft on the third floor of the iconic Ferry Building with undisrupted views of the SF bay and Bay Bridge. We currently have a cosy, members-only lounge space, a delicious café, bar and restaurant run in partnership with award winning chefs from the Nordics, and also a dedicated workspace with amenities like meeting rooms, fixed desks and phone booths. By day, our members' lounge is a place for professional collaboration and by night, a fantastic space to have a drink, attend events, mingle, bring friends and network with other entrepreneurs, founders and creativesThe Role: EVENT COORDINATORWe are seeking an enthusiastic and detail-oriented Events Coordinator to support the Events Director and Managers in executing private events at SHACK15. The ideal candidate will have experience in event planning, client interaction, strong organizational skills, and a passion for curating high-quality experiences. This role requires working closely with internal teams, clients, and vendors to assist in seamless event execution and an exceptional guest experience.Key Responsibilities:Event Support - Assist the Events Director and Managers in planning and coordinating private events from incoming leads to execution on day of eventProspecting and tours - Support the Events Director and Managers in identifying potential clients and coordinating initial outreach for meetings and tours of the space.Client Assistance - Support communication with private event clients, ensuring all details are captured and expectations are metLogistics Coordination - Help coordinate event logistics, including venue setup, catering, A/V requirements, staffing, and timeline managementVendor Liaison - Assist in sourcing and coordinating with external vendors and service providersOn-Site Event Support - Be present at events to provide hands-on assistance, ensuring smooth operationsAdministrative Tasks - Manage event documentation, update sales platforms, and maintain accurate records and reportingPost-Event Reporting - Help gather feedback and assess event successQualifications & Requirements:2-3 years of experience in event coordination at five star hotels, or high end venues Strong organizational skills and attention to detailExcellent communication and interpersonal skillsAbility to multitask and work in a fast-paced environmentExperience with event management software and CRM systems is a plusKnowledge of food & beverage coordination, BEO creation and A/V setup is helpfulFlexibility to work evenings and weekends as needed for eventsPassion for hospitality, networking, and creating memorable experiencesWHY JOIN SHACK15?SHACK15 is an equal opportunity workplace dedicated to recruiting, developing, and retaining top talent from diverse backgrounds, perspectives, and skill sets. We're thrilled to offer an opportunity to work at the crossroads of hospitality and startup culture, blending the energy of the hospitality world with the innovation of building a cutting-edge business and global community. You'll collaborate with some of the most inspiring individuals in an iconic location. This role comes with a competitive compensation package, including in-house discounts, commuter benefits, and health insurance.

Created: 2025-02-22