Office Operations Manager

About AdaptiveAdaptive is a rapidly growing cybersecurity company founded by Brian Long and Andrew Jones. Founders of two previous successful ventures like TapCommerce (acquired by Twitter) and Attentive (Forbes Cloud Top 10 and ranked as the third fastest-growing tech company in the U.S. by Deloitte), Brian and Andrew have a track record of creating over $7B in startup value. They founded Adaptive to help businesses defend against the rapidly evolving cyber threats posed by generative AI.Adaptive has two flagship products, Adaptive Phishing and Adaptive Training. Our Phishing platform is used to simulate AI-driven attacks across email, SMS, chat, and voice to identify vulnerabilities. Adaptive Training delivers personalized and engaging content on emerging threats like deepfakes and smishing. Trusted by leading banks, tech companies, and healthcare organizations, Adaptive's mission is to protect people and businesses from AI-powered cyberattacks by staying ahead of attackers with innovative solutions and global reach.Role Overview:We are seeking a detail-oriented and motivated Office Manager to oversee the daily operations of our NYC office. This person will play a critical role in maintaining an efficient, productive, and welcoming workplace for our team. The ideal candidate is resourceful, thrives in a fast-moving environment, and enjoys handling a mix of administrative, facilities, and culture-building responsibilities.Key Responsibilities:Manage day-to-day office operations, ensuring a well-organized and efficient workspace.Serve as the primary point of contact for all office-related matters, including vendors, building management, and service providers.Maintain office supplies, equipment, and inventory to support team productivity.Assist with scheduling, event planning, and coordination of team meetings and offsites.Support HR and leadership with onboarding new employees and maintaining an engaging office culture.Ensure the office is a welcoming and comfortable environment for employees and visitors.Manage relationships with external vendors, including IT support, office maintenance, and food and beverage providers.Assist with expense tracking and light administrative support for executives as needed.Handle mail, deliveries, and other general office logistics.Qualifications & Skills:2+ years in an Office Manager or similar role.Highly organized with exceptional attention to detail.Strong problem-solving skills and the ability to handle multiple priorities at once.Excellent communication and interpersonal skills.Comfortable working onsite in NYC five days per week.Proficiency in Google Workspace (Docs, Sheets, Calendar) and other workplace productivity tools.A proactive, can-do attitude with the ability to work independently and anticipate needs before they arise.

Created: 2025-02-22