HR/Corporate Office Assistant

Creating A Healthier Way of Living Rinnai America Corporation is the leader in tankless water heating, a technology that is growing rapidly as businesses and homes "yank the tank" and convert to an efficient, endless supply of hot water and the only tankless water heating manufacturer in the US. We have a commitment to our employees and a strong, accountable culture with a practice of giving back to our communities.Rinnai America Corporation (RAC) is looking for RAC-STARS! Check out why Rinnai is the hottest place to work HR/Corporate Office Assistant is a dual-role position that combines Corporate administrative support and human resources assistance. This individual will play a key role in ensuring smooth daily office operations, assisting HR-related functions, and maintaining an organized, welcoming office environment. The role requires excellent organizational skills, multitasking ability, strong attention to detail, and professionalism.This position is located at 103 International Drive Peachtree City, GA.Schedule: Monday - FridayOther Perks/Benefits: Best-in-class health benefit programs that provide eligibility on 1st day of employment, 401k match, Paid Volunteer Community Service Day, and so much more.RESPONSIBILITIES:Customer and Visitor ManagementGreet customers and visitors to Rinnai in a friendly, confident, and professional manner at the Corporate reception desk.Direct customers and visitors to the appropriate departments or individuals.Maintain a professional appearance and welcoming environment in the front lobby.Mailroom and Shipping CoordinationOversee the receipt and shipment of FedEx, UPS, and daily USPS mail, and train other team members.Maintain and organize the mailroom and order necessary materials for shipments.Office AdministrationMaintain inventory for Rinnai swag, security cards, and other supplies.Ensure office security by following safety procedures and updating the security system with team member changes.Filing documents, organizing records, and maintaining databases.Events and Corporate Social Responsibility (CSR)Oversee the planning, developing, and execution of overall CSR events and communication, including the annual CSR report.Promoting employee volunteering initiatives in coordination with a team for external partnerships for Reno, NV; Peachtree City, GA; and Griffin, GA locations.Travel CoordinationCoordinates travel arrangements with the third-party agency for job candidates and new hiresManages relationships and partners with the third-party agency to prepare the flight, hotel, and car rental itinerary.Ensures that travel needs are met within the company travel policy and departmental budget constraints.International Liaison SupportAssist with the support required for international liaisons workers in the U.S.Collaborate on housing and travel needsCommunicate, as needed, to apartment or housing representatives, on behalf of the liaison.Presentation Create presentations in PowerPoint, record videos and edit material for Townhall and other meetings.Pool Car ManagementCommunicate with employees about availability, and ensure compliance with policy regarding use of pool vehiclesGeneral SupportUpdate and maintain the employee bulletin board in the break room.Arrange lunches for meetings as needed.Administrative support to the HR team as needed and perform other duties as assigned.KNOWLEDGE:SKILLS/ABILITIESExcellent verbal and written communication skills.Excellent interpersonal and customer service skills.Excellent organizational skills and attention to detail.Problem solving; ability to be resourceful and proactive when issues arise.Excellent time management skills with a proven ability to meet deadlines.Ability to function and multitask well in a high-paced environment.Ability to handle complex and confidential information professionallySelf-motivated and creative.Ability to work on-site daily Monday thru FridayPhysical Requirements:Physical ActivitiesRemaining in a stationary position, often standing, or sitting for prolonged periodsRepeating motions that may include the wrists, hands and/or fingers.Communicating verbally and non-verbally with others to exchange information.Environment ConditionsNo adverse environmental conditions expected.Physical DemandsLight work that includes moving objects up to 20 pounds.BenefitsMedical, Dental, Vision, and Prescription Flexible Spending Account (FSA) options for Medical and Dependent CarePaid Time Off (PTO), Floating Holidays (FH)Paid Holidays 401(k) Plan with Company Match Company Paid Life InsuranceVoluntary Life InsuranceShort- and Long-Term DisabilityProfessional DevelopmentTuition ReimbursementAnnual Incentive Plan (AIP)Referral BonusesPaid Volunteer Community Service DayTobacco and Drug-Free CampusesEmployee, family, and friend's discountRinnai America Corporation is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Created: 2025-02-22