Executive Assistant

The Foundation for Enhancing Communities (TFEC)Harrisburg, PAAbout UsThe Foundation for Enhancing Communities (TFEC) inspires giving and strengthens our community through philanthropy. For over 100 years, TFEC has helped individuals, families and organizations turn their charitable goals into meaningful impact.Position OverviewThe Foundation for Enhancing Communities (TFEC) is searching for a Team Member reporting directly to the President & Chief Executive Officer who will serve as the administrative lead for TFEC by ensuring an orderly flow of information between the President & Chief Executive Officer, the Executive Leadership Team and the Board of Directors; provide confidential support to the President & Chief Executive Officer; support TFEC's donors, grantees and students by overseeing all charitable acknowledgments and communications; properly maintain files, provide prompt and professional interactions with visitors, donors, grantees and students; and identify, build and maintain effective & efficient procedures and processes.As Executive Assistant, you will:Collect, open, date stamp and sort the mail from the post office.Deposit the mail to the mailbox at the end of the day.Process all donor thank you letters maintaining the necessary copies.Process all grant and scholarship checks and letters, maintaining the necessary copies.Maintain scholarship fund thank you notes, making copies to place in appropriate files and mailing the originals to donors. Assist with coordinating the President/CEO's calendar, meeting schedules, travel planning, etc. Organize and calculate the President/CEO's business expenses and submit for processing.Assist in the scheduling, planning, preparation and follow up for all meetings events as assigned.Liaison to TFEC's Board of Directors including: Schedule/Coordinate all Board meetings Assist in preparing meeting materials Disseminate materials Attend and take minutes of the Board of Directors meetingsMaintain the permanent minutes booksTrack Board participation Coordinate new Board member orientation/annually update Board handbooksProvide Governance support and oversight for Board and Committees:Facilitate the distribution and collection of the confidentiality and conflict of interest forms and others as needed Committee charters Term limits RostersPrepare correspondence and disseminate as requested; process requests for information as needed. Assist with the needs of fundholders, donors, consultants and vendors as requested,Use of client relationship management database (Foundant).Maintain the Charitable Gift Certificates inventory and distribution spreadsheet.Serve as the Capital Area School for the Arts (CASA) liaison for the preparation of thank you letters and check distribution.Serve as the backup for the Administrative Assistant.Assist with special projects as requested.Other duties as assigned.Qualifications:Education should be equivalent to a 4-year college degree or substantial experience in the field.Bachelor's degree preferred.Five years or more in a similar capacity at a nonprofit organization.Experience in working with boards and committees in nonprofit organizations.Ability to execute professional initiative and exercise good judgment Work proficiently and independently within a Team environment. Outstanding written and oral communication skills.Outstanding customer service skills Outstanding attention to detail Ability to analyze and think critically.Excellent time management and organizational skills.Excellent technology skills and experience with Microsoft 365 is non-negotiable.Ability to be trained on and become proficient in the Foundation's CRM.Ability to manage and learn emerging technology Reliable and dependable.Why Join TFEC?At TFEC, you'll be part of a passionate team dedicated to making a difference in our community. We offer:A collaborative and inclusive work environment.Opportunities to bring creativity and innovation to a trusted organization.Competitive salary and benefits, including health insurance, retirement contributions and paid time off.How to ApplyPlease submit the following to kdemyan@ · Letter of interest· Resume· Three professional references· Salary requirementsSalary Range: $50,000 to $58,000, commensurate with experience and qualifications.Applications will be accepted on a rolling basis until the position is filled.TFEC is an Equal Opportunity Employer.At TFEC, we believe diversity, equity and inclusion are fundamental to our mission of strengthening communities. We are committed to creating a workplace that reflects the diverse communities we serve and where everyone feels valued, respected and empowered to contribute their unique perspectives.We strongly encourage candidates of all backgrounds, identities and experiences to apply, including those from underrepresented groups in philanthropy and nonprofit leadership.

Created: 2025-02-22