Executive Assistant

Our client, a well known University, is seeking an Executive Assistant to provide support to the VP for Legal Affairs and Office of General Counsel. This position will be fully onsite in upper Manhattan, Monday through Friday, with the potential for temp-to-direct hire. RESPONSBILITIES will include but not be limited to:Providing high level administrative support to the VP of Legal Affairs, General Counsel, Attorneys and working in collaboration and support of other administrative staffThe supervision and coordination of the daily operations of the department, consisting of attorneys, one other administrative assistant, law interns, legal fellow and work-study students.Assisting the VP with other areas and business functions within the Vice Presidents' responsibilitiesManage extensive calendars including scheduling and arranging meetings, conference calls, travel plans, seminars and appointmentsOverseeing and processing payment for invoicesCreate and process expense reports, edit/proofread correspondence and other written materialsOpen and distribute incoming mail, filing of a variety of types of documents (manually as well as electronically)Process employee transactions; coordinate interviews for law interns, attorneys and support staff and review/authorize timecards for attorneys and staffMaintain inventory of office supplies and equipment; ordering supplies as necessary and troubleshoot equipment as neededCoordinate and prepare departmental committee meetings, board meetings, and pro bono projects/assignmentsREQUIRED EXPERIENCE/SKILLS:Bachelor's Degree highly preferred5+ years of high level Administrative/Executive supportClear and concise communication/diction, over the telephone as well as in person and with groups, and via written communicationsAbility to take initiative and work independently, manage challenging situations and respond to changing priorities and urgent matters, with a positive attitude and professionalismIdentify, define and analyze information/situations before recommending a course of actionAbility to use discretion, and good judgement when dealing with confidential/highly sensitive issues

Created: 2025-02-22