Executive Assistant

About Broward Children's Center (BCC)Broward Children's Center (BCC) is dedicated to transforming lives by providing specialized care to children and young adults who are medically fragile and developmentally disabled. Our comprehensive services range from 24/7 skilled nursing at our pediatric care facility to developmental education programs, therapeutic support, and family-centered services like respite care, social services, and in-home health support.With unique programs including ABA therapy, developmental preschools, K-12, Home Health and PPEC outpatient care, BCC ensures each individual receives tailored support to thrive. Our team also takes part in community events, such as our annual 5K and golf tournament, creating a vibrant, mission-driven workplace."With your support, Broward Children's Center (BCC) provides quality programs to infants, children, and young adults who are developmentally disabled and/or medically fragile through a continuum of services designed to meet the needs of children and their families."If you're passionate about impactful work and a supportive team environment, BCC may be the perfect place for your career.Summary The Executive Assistant provides high-level administrative support to the CEO and executive leadership team. This position is responsible for managing the CEO's schedule, coordinating meetings, maintaining records, and acting as a key liaison between the CEO and internal/external stakeholders. The ideal candidate must be exceptionally well-organized, detail-oriented, and capable of anticipating needs with a proactive approach.A strong ability to take accurate and comprehensive meeting notes is essential, as this role will be responsible for recording minutes for all board meetings and any meetings involving the CEO. The Executive Assistant must maintain the highest level of confidentiality, professionalism, and discretion in handling sensitive information.QualificationsTo perform this role successfully, an individual must be able to meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education & ExperienceBachelor's degree preferred (Business Administration, Communications, or related field)Minimum five (5) years of experience in executive-level support, or an equivalent combination of education and experienceProven experience in high-level administrative work, board meeting support, and calendar managementExperience in healthcare, nonprofit, or regulated industries preferredSkills & CompetenciesExceptional organizational skills"”must be highly structured and detail-oriented, capable of managing multiple priorities with precisionExcellent note-taking and transcription abilities"”must be able to capture and summarize discussions accuratelyStrong written and verbal communication skillsProficiency in Microsoft Office Suite, Google Workspace, and project management toolsAbility to work independently with minimal supervision while exercising sound judgmentStrong confidentiality and discretion in handling sensitive informationProblem-solving and critical-thinking skills"”ability to anticipate issues and find solutions proactivelyCertificates, Licenses & RegistrationsValid Florida Driver's LicenseEssential Duties & ResponsibilitiesDuties include, but are not limited to:Manage and maintain the CEO's schedule, including coordinating appointments, meetings, and travel arrangementsEnsure seamless communication between the CEO and all internal/external stakeholdersServe as the primary liaison between the CEO and staff, board members, and community partnersPrepare and distribute meeting agendas, reports, and briefing materials for the CEORecord and transcribe detailed and accurate meeting notes for all board meetings and any meetings involving the CEODistribute meeting minutes in a timely manner and track follow-up actionsMaintain electronic and physical records of all board documents, reports, and key organizational policiesAssist with special projects assigned by the CEO, ensuring timely completionConduct research and compile data to support decision-makingAssist in policy development and grant writing as neededCoordinate logistics for company-wide events, retreats, and executive functionsHandle confidential correspondence, emails, and phone calls on behalf of the CEOMonitor incoming mail, faxes, and other communications, ensuring prompt responseFacilitate IT and operational support needs in coordination with the IT departmentProvide facility tours for visitors and key stakeholders as neededServe as a resource for executive-level staff and provide administrative support as neededAssist in legislative matters and advocacy efforts for the organizationEnsure smooth day-to-day operations within the executive office by proactively addressing potential issuesPhysical Demands & Work EnvironmentThe physical demands and work environment characteristics described below are representative of those encountered while performing the essential functions of this role.Ability to sit for extended periods while using a computer and telephoneOccasionally required to stand, walk, stoop, kneel, or lift up to 25 poundsThe work environment is typically moderate in noise level and primarily office-basedEmployee BenefitsBroward Children's Center (BCC) is proud to offer a comprehensive benefits package to full-time benefit eligible positions to support your health, financial security, and well-being. Key benefits include:Medical, Dental, and Vision CoverageMultiple plan options to suit individual and family needs once eligibility requirements are met..Income ProtectionEmployer-paid basic life insurance and employer-paid short-term disability once eligibility requirements are met.Flexible Spending AccountsOptions for medical and dependent care expenses, allowing pre-tax contributions.401(k) Retirement PlanAutomatic enrollment after eligibility, with diverse investment options to help secure your future once eligibility requirements are met.Additional SupportAccess to an Employee Assistance Program (EAP) and voluntary supplemental insurance, including accident and critical illness coverage.Employee Childcare: BCC offers valuable childcare programs to support our employees and their families:Step Up Scholarship for Students with Unique Abilities (Pre-K up to 8th grade). We offer Private Therapy Services for those that qualify. Breakfast, lunch, and snacks are included.Early Learning Coalition of Broward County School Readiness Program (for children ages 1 up to 3 years old). Early Steps Therapy Services for those that qualify. Breakfast, lunch, and snacks are included.Employee Daycare (for ages 1 year through 5 years old), available at $150 per week, inclusive of breakfast, lunch, and snacks.Broward County Non-School Days: We offer our employees child care when Broward County has non-school days (winter break, spring break, thanksgiving break), with the exception of major holidays (Thanksgiving, Christmas day, etc.).Join BCC and enjoy a supportive, robust benefits program designed to help you thrive in both your personal and professional life.

Created: 2025-02-22