Sr. Administrative Assistant

About the Company:This leading private investment firm in the real estate sector is dedicated to achieving exceptional returns by uncovering hidden value in a variety of property transactions. Guided by a team of experienced real estate professionals with an average of over 25 years of expertise, the firm manages diverse retail, residential, office, and land properties across North America and Europe. The firm has also been recognized among the top owners in its industry.About the Role:We are seeking a dedicated and organized Office Assistant to join our dynamic team. This position offers an excellent opportunity for a senior administrative professional to grow within the role, with the potential to advance to Office Manager or Executive Assistant. The role involves handling a variety of administrative tasks, supporting office operations, and ensuring a smooth and efficient work environment.Responsibilities:Ensure all duties required for opening and closing the office are performed daily.Sort and disperse all incoming and outgoing mail, including FedEx and UPS packages.Coordinate the pick-up and delivery of express mail services.Order, receive, stock, and distribute office supplies, seeking cost-saving and efficient options.Maintain the organization, stocking, and cleanliness of the kitchen and lobby areas.Communicate courteously and professionally with co-workers, management, vendors, clients, and others.Assist with planning various offsite employee functions.Handle employee requests and questions, providing administrative support.Greet guests in a professional, friendly, and hospitable manner.Order and pick up lunch for office meetings when necessary.Professionally administer all incoming calls and redirect them with complete information.Assist in scheduling and organizing meetings with clients and relevant teams.Complete filing and clerical work as needed.Monitor front door and guest access.Provide executive assistant support to the executive team.Offer notary services.Assist the building manager with tenant and vendor actions as needed.Must be able to arrange travel, including commercial and private flights, hotels, and car rentals.Qualifications:5+ years of administrative experience, preferably in roles such as Administrative Assistant, Office Coordinator, or Office Assistant.Must have previous experience working with C-suite executives.Excellent tenure in previous positions, with a minimum of 2-3 years in each role.Strong presentation and communication skills.Ability to deal with different personalities and maintain a friendly, outgoing demeanor.Flexibility to change direction or tasks without getting stressed.Capability to work in a dynamic, fast-paced environment.Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams, Word) and SharePoint.Physical ability to navigate stairs frequently as the office is located upstairs.

Created: 2025-02-22