Receptionist/Admin Assistant

Our client is looking to fill the role of Corporate Receptionist / Admin Support.$75-80k plus discretionary bonus Temp To PermResponsibilities:Manage Microsoft Outlook for Senior leadership to include appointment calendar, email correspondence, tracking and filing, contacts, out of office and notesFiling to include electronic, hard copy and email.Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recapsAssist with managing and track internal and corporate deadlines for the office.Understand internal reports, purchasing and invoice systemsAssume responsibility for and execute special projectsSort incoming mail, create a log of all checks received and fill out deposit of checksComplete expense reports for monthly and one time purchasesAssist office with creation of contracts, agreements, reports, and presentationsAssist with sensitive personnel assessments, documentation, incentive tracking and merit increasesComplete check requests for donations, capital and special eventsAnswer multi-line telephone system, screen and direct callsTake and relay messages in the reception areaGreet persons entering organization and direct guests to correct destinationGeneral administrative and clerical supportTyping, filing, faxingNotify proper personnel of overnight deliveriesMaintain conference room calendars and maintain company extension listTidy and maintain reception area and conference roomsProficient in Word, Excel, PowerPoint and OutlookQualifications:High School diploma or equivalent required and/or experience in a corporate office or a related field preferred.At least 1-3years of progressive experience in a hospitality, corporate or related field preferred.Computer knowledge/skills required.Flexible and long hours sometimes required.Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.Ability to read, analyze, and interpret general business documents.Ability to write reports and business correspondence.Ability to effectively communicate information and respond to questions from managers, clients, guests, and the general public.Must be effective at listening to, understanding, and clarifying concerns raised by employees, managers and guests.Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.Ability to interpret a variety of instructions furnished in written, verbal, diagram, or presentation form.Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.Maintain a warm and friendly demeanor at all times.Receptionist, Administrative, and/or HR experience is a plusKnowledge of administrative and clerical proceduresKnowledge of computers and relevant software applicationsMaintain a warm and friendly demeanor at all times.Maintain high standards of personal appearance and grooming.Must be able to maintain confidentiality of information.If you meet the required qualifications and are interested in this role, please apply today.The Solomon Page DistinctionOur teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook, and LinkedInOpportunity Awaits.

Created: 2025-02-22