Human Resources Assistant

Are you an experienced administrative professional looking to put your HR operations experience to work for a highly respected organization? This HR Assistant role will provide direct administrative support to senior HR leadership. Responsibilities include:Maintaining the HR calendar and assisting with project plans for the year, ensuring they are organized, updated, and tracked for timely completion in project management softwareAnswering phones & monitoring HR general email and responding accordinglyHandling HR communications, including drafting and distributing HR email and producing the monthly HR NewsletterManaging the HR Portal page and external webpageDrafting correspondence and assisting in preparing HR reportsAssisting with drafting special contracts & promotion letters, processing changes in statuses and updating personnel filesPreparing expenses and travel reimbursements as needed and assisting with budget process as requestedTracking and ordering office supplies in accordance with office supply budgetEnsuring HR team members are equipped with necessary items (business cards, name badges, office supplies, etc.) while managing the HR office space, storage, and layoutCoordinating logistics for HR (in-person and virtual) and committee meetings, including scheduling, managing correspondence, booking meeting rooms, ordering food, and preparing agendas and meeting minutesCoordinating all event planning and coordination for HR-led initiatives, including lunches, professional development sessions, and major events such as the Holiday Luncheon.Creating promotional materials for HR-sponsored events, such as brochures, flyers, and emails, and ensures materials are distributed to employees.Developing & maintaining standard operating procedures (SOPs) to ensure consistency, efficiency, and clarityMaintains confidentiality and uses discretion regarding personnel actions, legal actions, separations, and other sensitive information about employees and students.Upholds the ethics and standards of the Human Resources professionRequirementsBachelor's Degree requiredStrong administrative/executive assistant backgroundDemonstrated ability to handle complex calendaringEvent coordination experience a plusStrong proficiency in MS Office & Google suite (ability to manage spreadsheets & databases)Strong verbal and written communication skillsCollaborative mindset and team orientationAbility to exercise initiative & independent judgmentStrong organizational skills with the ability to manage multiple projects effectivelyThe HR Assistant is a full-time contract (possible temp to hire) role onsite in the Springfield area. The pay rate is up to $25.00 per hour depending on experience. Interested or want to learn more? Reach out or apply today!

Created: 2025-02-22