Executive Assistant - Healthcare Investment Company

A Global Life Science Investment Firm with a small office in South San Francisco is looking for a fantastic and intelligent Executive Assistant to join their team! This special company is dedicated to the research and creation of cutting - edge medical devices and healthcare services to provide healthy and happy lives for all! In this role, you will provide support to multiple team members including travel coordination, calendar management, event planning, and expense management. In addition, you will be the go-to person of the office for questions, supplies, ordering, and catering.This is a rare chance to join a team with an incredible culture, warm environment, great benefits, and passion for rewarding hard work!$100k - $110k Base + Bonus + Excellent Benefits! This is a Hybrid role based in South San FranciscoIn this role:Responsible for heavy calendar managementManage expenses and process invoices with great attention to detailSuccessfully coordinate domestic/international travel with precise itinerariesManage supplies and inventory for the office while screening calls and guests for the firmCoordinate catering for lunches and special eventsPlan and execute office events and meetings for the firmSchedule and organize board meetings while making sure all materials needed are preparedAssist with ad-hoc projects as neededWhat we're looking for:Minimum 3+ years of experience providing executive level supportPE/VC/hedge fund experience requiredBachelor's degree requiredSuccessfully handle fast-paced environments while being detail-orientedMake quick decisions and be an expert in problem-solvingAbility to schedule with precision and accuracyShow initiative, be resourceful, and highly organizedEffectively multi-task and show great communication skillsHigh proficiency in technical skillsHandle confidential information with discretion and professionalismYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.SF: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the SanFrancisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Created: 2025-02-22