Executive Assistant

Executive AssistantLocation: Houston, TexasEmployment Type: Full-timeAbout AlumanateAlumanate is a leading manufacturer of aluminum composite panels, specializing in the signage, architectural, and transportation industries. We are rapidly expanding and seeking a highly organized Executive Assistant to support our executive leadership in managing daily operations, strategic initiatives, and administrative functions.Position OverviewThe Executive Assistant will play a crucial role in optimizing the efficiency of the CEO and executive team. This individual will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring seamless day-to-day operations. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment.Key ResponsibilitiesExecutive Support: Provide high-level administrative assistance to the CEO and executive leadership, ensuring efficient workflow.Calendar & Schedule Management: Organize and maintain the CEO's calendar, schedule meetings, and coordinate travel arrangements.Communication Management: Handle confidential correspondence, draft emails, and serve as a key point of contact for internal and external stakeholders.Meeting Coordination: Prepare agendas, take meeting minutes, and ensure follow-ups are completed.Project Management: Assist in managing key company initiatives, tracking deadlines, and ensuring deliverables are met.Operations Support: Work closely with leadership on operational tasks, including handling documents, reporting, and vendor coordination.Confidentiality & Discretion: Manage sensitive information with professionalism and confidentiality.Process Optimization: Identify and implement improvements to streamline administrative processes.Qualifications & Skills5+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite executives.Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and project management tools like .Exceptional organizational, time management, and multitasking skills.Excellent verbal and written communication skills.Ability to work independently, anticipate needs, and take initiative.Strong problem-solving skills and ability to prioritize tasks effectively.Experience in manufacturing, logistics, or a fast-paced operational environment is a plus.Why Join Alumanate?Competitive salary and benefits package.Growth opportunities in a rapidly expanding company.Collaborative and dynamic work environment.

Created: 2025-02-20