Executive Assistant to President & Vice President

Job Title: Executive AssistantLocation: KSS Headquarters, Kearny, New JerseyPosition Type: Permanent, Full-TimeAbout KSS: KSS is a leading company dedicated to providing innovative solutions and exceptional service to our clients. We are seeking a highly organized and proactive Executive Assistant to support our executives and ensure the smooth operation of our executive team.Job Summary: The Executive Assistant will provide comprehensive administrative support to the executives at KSS. This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.Key Responsibilities:Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.Prepare and edit correspondence, reports, presentations, and other documents.Handle confidential information with discretion and professionalism.Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.Serve as a liaison between executives and internal/external stakeholders.Assist with special projects and initiatives as needed.Manage office supplies and ensure the executive office is well-organized and equipped.Perform light human resources duties, such as onboarding new employees and maintaining employee records.Perform business development and outreach activities to support company growth.Perform other administrative duties as required to support the executive team.Qualifications:Bachelor's degree in Business Administration, Communications, or a related field preferred.Proven experience as an Executive Assistant or in a similar administrative role.Excellent organizational and time-management skills.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and as part of a team.High level of discretion and confidentiality.Strong problem-solving skills and attention to detail.Mid-Tier PositionWe are looking for a mid-tier Executive Assistant with relevant experience, not entry-level or inexperienced candidates.Hybrid PositionThe candidate should be local to Northern New Jersey as the position requires a combination of remote and in-office work.TravelAttendance at events and corporate travel is expected up to 30%.Benefits:Competitive salary and benefits package.Base salary ranging from $50,000 to $100,000 depending on years of relevant experience.Corporate-owned device.401k with a 5% match.Medical, dental, and vision options.Year-end bonus based on a combination of individual and company performance.All major US holidays off.2 days off for birthday.Vacation, sick, and personal days.Maternity/Paternity leave.Training and certifications paid for by the company.Opportunities for professional development and growth.Collaborative and dynamic work environment.

Created: 2025-02-18