Facilities Administrative Assistant

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer's needs.Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains to be our first and foremost mission.Position Summary: The Facilities Administrative Assistant is responsible for daily clerical & administrative duties such as filing, data entry, invoice downloads/research, processing and distributing department documents, faxes and mail.The responsibilities of the position include, but are not limited to:Updating various spreadsheets, graphs and chartsReviewing and processing incoming communications and filing/distribute as necessaryAuditing and reconciling invoices for payment statuses and communicate with vendorsProcessing and filing inspections and documents received internallyDownloading, saving electronically and logging utility invoicesProcessing US Mail, scanning, distributing via emailAssisting with processing Facility Maintenance Website requests, data and logging necessary readings to spreadsheetsUpdating and assisting with maintaining the Parking Admin Database, assigning and sending out parking tagsTo be qualified for this position, you must possess the following:HS diploma or equivalentWorking knowledge of Microsoft Office, specifically MS Excel and MS Outlook and working with/editing/creating PDF documentsStrong attention to detail and organizationAbility to multi-task and work independently Excellent communication skills, both written and verbal For a full job description associated with this posting, please contact A. Duie Pyle's Human Resources department. This job posting is intended solely for external advertising purposes and does not represent a comprehensive list of all job-related duties and qualifications.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Created: 2025-02-17