Accounting Associate and Facilities Manager

The Accounting Associate and Facilities Manager reports to the Senior Director, Finance and Operations and works closely with the Controller to manage accounting, bookkeeping, payroll, and financial records. The job is on-site full-time and also assists in managing the facilities and ordering supplies. The position involves managing day-to-day financial transactions, including recording donations, tracking expenses, reconciling bank statements, preparing financial reports, and ensuring compliance with relevant accounting standards. The position is also responsible for tasks related to maintaining and overseeing the physical facilities, including day-to-day operations, upkeep, and minor repairs. The role will support the organization's mission by monitoring financial health and identifying areas for cost optimization to ensure both the financial health and physical integrity of the organization are upheld. Key Responsibilities:Daily: Bank deposits, cash receipt coding, maintaining financial logs.Bi-Weekly: Processing invoices, vendor payments, payroll, and benefits administration.Monthly: Journal entries, bank reconciliations, tax filings, and expense allocations.Quarterly/Seasonally: Managing time sheets, per diem allocations for international fellows, and event cost tracking.Annually: Handling tax forms (W-2s, 1099s), payroll reconciliation, and assisting auditors.The role requires meticulous financial tracking, payroll management, and vendor coordination, with occasional ad-hoc projects. Proficiency in Peachtree/Sage 50 and Salesforce are a plus as well as a strong understanding of non-profit specific accounting practices. 

Created: 2025-02-15