Sales Coordinator

About AllClear Aerospace & DefenseAllClear Aerospace & Defense is the military aviation aftermarket industry's leading provider of mission-ready solutions. We provide excellence in sustainment for the U.S. militaries and its allies. Headquartered in Miramar, Florida, AllClear's sustainment solutions cover over 25 of the most utilized military aircraft platforms, supported with distribution agreements from leading OEMs, in-house and managed repair services, engineered products, manufacturing, and logistics solutions.AllClear represents more than 30 years of defense aerospace sustainment experience and expertise, focused on the bigger mission mindset of keeping militaries mission ready. AllClear locations include Abu Dhabi, UAE; Camarillo, CA; Cambridge, UK; Chatsworth, CA; Greenville, SC; Macon, GA; Miramar, FL; Seoul, S. Korea; Singapore; South San Francisco, CA; and Tokyo, Japan.To learn more visit .SummaryThe Sales Coordinator assesses complex data systems and programs in support of ad-hoc and standing management or customer requests, including but not limited to, open order backlog maintenance, sales forecast data/system update & maintenance, supporting Finance with timely and efficient processing of financial activities. Other duties include shipment scheduling, shipment arrangement, inventory management, cost and variance analysis, and fixed assets management. Essential Duties and Responsibilities:Under minimal supervision, must be able to perform a variety of job duties including, but not limited to: Manage and maintain the open order backlog, ensuring accuracy of customer order details, delivery dates, and status updates.Place and track purchase orders with external vendors to fulfill customer backlog requirements promptly and efficiently.Proactively monitor vendor order statuses and resolve discrepancies or issues related to vendor orders (e.g. delays, quality concerns, etc), to ensure timely fulfillment of customer orders on the open order backlog. Coordinate with internal teams (e.g. Sales, BD, QA) to prioritize and fulfill customer orders based on urgency and business goals.Manage detailed schedule of products incoming and outgoing inventory costing and cost accrual using ERP Quantum's Lot Module. -Data management and input in ERP system (Quantum). -Provide daily open order backlog updates and conduct analysis reports from ERP to identify potential issues in executing orders on time. -Review of ERP entries and managing timely corrections. -ERP Quantum application for RMA return to vendor, customer claim, inventory scrapping after testing.Coordinate international and domestic shipments with freight forwarders/couriers with a clear understanding of export compliance requirements. Generate commercial invoices and deliver shipment details to customers. Serves as a backup to Sales Account Representative including, order related supplier communication, daily month-to-date sales and weekly/monthly bookings reporting.Recommend and propose solutions for process efficiency.Performs other related duties as assigned by management. In addition to the above, Coordinators are to maintain an organized, clean, and safe work area using safety standards and expectations while adhering to all quality practices. AllClear is an Equal Opportunity Employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.Bachelor's Degree (B.A.) in Business Administration, or in related field or equivalent required. Two (2) to five (5) + years of experience of B to B sales coordination or procurement is highly preferred.Previous experiences with shipping and import / export regulations are highly desired.Previous experience and knowledge in the space industry working on electronic components is highly desired. Knowledge and recent experiences must involve diverse and complex business relationships.International business understanding with detailed operation with high traffic.Japanese language skill is desired.Required Skills:Language: Must have excellent written and verbal skills. Ability to read, analyze, and interpret general business information. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers.Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to work on complex projects with general direction and minimal guidance.Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, & percentages.Other Abilities: Must have solid analytical skills and solution-driven thinking and able to use large amounts of data to make strategic decisions. Must have advanced Microsoft Excel skill. Must possess thorough knowledge of materials planning systems (MRP/ERP) requirements and order generation process logic, preferably with Quantum ERP. Must have knowledge to apply general use of databases/spreadsheets. Ability to complete the planning of workflow and meetings. Maintains effective internal controls to ensure protection of assets and an accurate reporting of financial position. Must have strong organizational, project, and proposal management skills. Experience with AS9120 and ISO9001 Standards. Physical Demands and Work Environment:While performing the duties of this job, the employee must be able to stand 2 to 4 hours a day. Must be able to work with their hands, arms and be extremely accurate. Must be able to walk and sit on a regular basis. The employee may occasionally lift and/or move up to 10 pounds. Must be able to lift and/or move up to 25 pounds on an occasional basis. Customary physical demands for an office environment.

Created: 2025-02-15