HR Specialist - (Total Rewards - Benefits Coordinator)

HR Specialist 1 (Benefits Coordinator)Ridgefield Park, NJ (Hybrid - Days of the week or fully onsite)12 Months ContractPosition Summary:The Benefits Coordinator is responsible for supporting the administration and coordination of employee benefit programs, including health, dental, vision, life insurance, retirement plans, wellness initiatives, and other employee benefits. This role ensures that benefits are communicated clearly to employees and that the programs operate effectively to meet the needs of both the employees and the organization.Key Responsibilities:Conduct Closed Loop Payroll file reviews and perform reconciliation to ensure data accuracy.Manage eligibility file uploads to vendors to ensure timely and accurate data transmission.Process monthly invoices and handle imputed tax processing related to benefits.Complete Medicare forms, benefit verification letters, and state disability/leave verification forms as needed.Monitor the Benefits and Wellness Inbox, responding to employee inquiries in a timely manner.Sort incoming benefits-related mail and redirect it to the appropriate department or point of contact.Support project management activities, including tracking timelines and deliverables for benefits-related initiatives.Support new vendor onboarding, ensuring seamless integration and setup in partnership with the HR Finance team.Track the utilization of Wellness Incentives and Carrier Wellness funds.Coordinate the scheduling of wellness events for various divisions and Employee Resource Groups (ERGs), as needed.Assist with ad-hoc projects, such as employee notices, ACA audits, and other compliance-related tasks.Qualifications:Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent experience.1-2 years of experience in benefits administration or a related HR role.Strong knowledge of employee benefit plans, including health, retirement, and wellness programs.Familiarity with federal and state regulations affecting employee benefits.Proficiency in HRIS and benefits management software.Excellent communication and interpersonal skills with a customer-service orientation.Strong organizational skills and attention to detail.Ability to handle sensitive and confidential information with discretion.Problem-solving skills and the ability to work independently as well as part of a team.Work Environment:This role typically operates in an office environment, with occasional remote work flexibility.Some travel may be required for benefits-related events, training, or vendor meetings.Beeline Job TitleSummary:The main function of a human resources specialist is to plan, direct, and coordinate human resource management activities of an organization to maximize the strategic use of human resources and maintain functions. A typical human resources specialist is responsible for a wide range of organization development activities, such as employee compensation, recruitment (as it relates to policy), personnel policies and regulatory compliance.Job Responsibilities: Advise managers and employees on state and federal employment regulations, collective agreements, benefit and compensation policies, personnel procedures and classification program. Evaluate job positions, determining classification, exempt or non-exempt status, and salary. Prepare occupational classifications, job descriptions and salary scales. Assist in preparing and maintaining personnel records and handbooks. Prepare reports, such as organization and flow chards, and career path reports, to summarize job analysis and evaluation and compensation analysis information.Skills:Verbal and written communication skills, attention to detail, customer service and interpersonal skills.Ability to work independently and manage one s time.Knowledge of legal policies and procedures related to hiring practices (i.e., equal employment opportunity and affirmative action).Knowledge of benefit and pay-scale systems.Previous experience with computer applications, such as Microsoft Word and Excel.Education/Experience:Bachelor's degree in relevant field or equivalent experience required.0-2 years customer service related experience required.

Created: 2025-02-15