Receptionist / Administrative Assistant

Receptionist / Administrative AssistantLocation: Oak Brook AreaEmployment Type: Full-Time (Monday to Friday, 7 AM - 4 PM)Salary: $16 - $20 per hour (based on experience)About Our ClientOur client is a dynamic, growth-oriented company located in the Oak Brook area. They prioritize a positive workplace culture and are dedicated to providing exceptional service to their clients. They seek a Receptionist / Administrative Assistant who embodies professionalism, efficiency, and a team-oriented spirit.Key ResponsibilitiesFront Desk & CommunicationServe as the first point of contact for clients and visitors, ensuring a warm and professional welcome.Manage a multi-line phone system, directing calls, taking messages, and responding to inquiries promptly and courteously.Administrative SupportAssist with scheduling appointments, managing calendars, and coordinating meetings.Edit and maintain documents, ensuring accuracy and compliance with company standards.Organize and manage files related to employment compliance.Financial & Office ManagementTrack and categorize office expenditures.Assist in preparing profit and loss statements and reports to ensure financial compliance.Onboarding & Team CollaborationOversee the onboarding process for new employees, ensuring all necessary paperwork is completed and filed correctly.Work closely with team members across departments to support various projects and initiatives.Social Media & Marketing SupportAssist with social media campaigns by creating content, scheduling posts, and analyzing performance metrics.Provide creative input for social media strategies and digital marketing initiatives, including graphic design if applicable.Technical & Problem-Solving SkillsPerform accurate data entry, ensuring records are up to date.Demonstrate initiative in identifying areas for improvement in processes and workflows.Learn and adapt to various software programs quickly. Experience with HR software, content management systems, or graphic design tools is a plus.QualificationsEducation: High school diploma or equivalent; certifications in office administration or related fields are a plus.Experience: Prior experience in a receptionist or administrative role preferred. Experience in a fast-paced environment is highly desirable.Technical Skills: Proficient in Microsoft Excel and PowerPoint; familiarity with other Microsoft Office applications (Word, Outlook) is essential. Knowledge of social media platforms and basic graphic design tools (e.g., Canva, Adobe Creative Suite) is an advantage.Financial Acumen: Comfortable working with financial statements and managing office expenses.Personal Attributes: Detail-oriented, organized, and capable of multitasking. A positive, outgoing personality with strong customer service skills.Communication Skills: Excellent verbal and written communication skills to interact effectively with clients, team members, and management.Adaptability: Ability to learn new software quickly and adjust to changing priorities in a fast-paced environment.Why Join Our Team?Growth Opportunities: Professional development and career advancement potential.Supportive Work Environment: A team that values collaboration, creativity, and a positive culture.Competitive Pay: Opportunity for salary increases based on performance.If you are a motivated individual looking to make a difference in a vibrant company, we encourage you to apply! Please submit your resume and a cover letter detailing your relevant experience. We look forward to welcoming you to the team!

Created: 2025-02-15