Executive Assistant

About Us:We are the marketing and software arm of a network encompassing over 70 health insurance agencies. As we experience rapid growth, we are seeking a reliable and tech-savvy Executive Assistant to support our Chief Marketing Officer.Key Responsibilities:We're seeking an executive assistant to optimize the workflow by:Managing the calendar and confirming appointments.Acting as a gatekeeper for incoming communications (Teams messages, calls, emails), prioritizing and responding as needed.Taking meeting minutes and maintaining key notes for follow-ups.Liaising with office locations, delegating tasks, and escalating issues when necessary.Assisting in task and project management, ensuring priorities and deadlines are met.Providing minor support in preparing routine reports.Handling various administrative tasks to keep operations running smoothly.This role requires strong organization, communication, and problem-solving skills.Qualifications:Tech-savvy: Comfortable with technology and quick to learn new tools.Efficient and adaptable: Able to work swiftly and learn rapidly.Highly organized: Maintains order and prioritizes tasks effectively.Personable and patient: Builds genuine relationships within our office network, which thrives on real friendships.Assertive: Confident in standing your ground when necessary.Proactive problem solver: Anticipates and resolves issues before they escalate.Trustworthy and reliable: Demonstrates integrity and dependability.No prior knowledge of our specific operations is required; we value these qualities above all.Training Commitment:We understand that comprehensive training is essential and may span several months to ensure your success in this role.Our Culture:While we thrive in a fast-paced setting, we pride ourselves on maintaining a positive, friendly and fun work environment. We value reliability and are dedicated to supporting our employees' growth alongside our company"˜s rapid expansion.If you'd like to contribute your skills in a dynamic and supportive environment, we'd love to hear from you.BenefitsThis position comes with a base salary, health, life, dental and vision insurance benefits.

Created: 2025-02-15