Administrative Assistant

Administrative AssistantLocation: Charlottesville, VASummary:The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.Essential Job Function:Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiencyOnboarding new and experienced agentsProcess paperwork for agent departures and transfersMaintain all office purchasing/suppliesMaintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer tonerManage branch floor duty/opportunity schedulesAssist sales managers with recruiting packagesProvide assistance to agents with copiers, computers, and phones - assisting IT department as neededTroubleshoot agent orderingSubmit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipmentAssist sales manager with office social media posts including Facebook and InstagramNew agent training including business systems/technology, paperwork proceduresSales meetings agendasProcess outgoing mail and distribute incoming mailOther various administrative agent training and or support to sales managers with RVP approvalMarketing support For Agents:Post Cards:Mail Open House post cards for all agents hosting an open houseMail Just Listed, Just Sold & Neighbor News post cards for agents who earn "extra" onesAssist in brainstorming ideas for other marketing post cards (design & messaging)Help the agents market themselvesPost listings and awards/recognition on their social media sitesTeach them how to use social media to help market themselves and their clientsHelp design Facebook advertising and "boosts" to special postsAssist in manager's recruiting effortsMaintain & update recruiting distribution list for managerAssist in recruitment targeted email/direct mailMaintain & update manager's business email contact list in order to help in sending out timely e-cards and other scheduled mailingsQualifications:Associates degree or 3-5 years branch operations preferredProficiency in Outlook; Excel, Canva and WordProven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writingAbility to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writingProficiency in managing social media platforms including Facebook and InstagramAbility to train one on one or in small group settingsHigh organizational skills in managing multiple projects simultaneouslyAbility to adjust direction when situation warrantsWork independently without regular direct supervisionAbility to multi-task and organize such that tasks are completed in an efficient and timely mannerTo apply please send resumes to: anzifalchetti@Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

Created: 2025-02-15