Executive Assistant/Executive Operations Specialist

Club Overview:Forsyth Country Club is a 112-year-old member-owned Private Club located in Winston-Salem, NC, and is seeking a highly motivated and experienced professional to assume the responsibilities of the Executive Assistant and Executive Operations Specialist. The club is steeped in tradition and serves 934 member families. Forsyth Country Club is recognized as a Distinguished Club by Board Room Magazine. Forsyth Country Club is nestled on 172 acres of pristine rolling hills. Facilities include:45,000 sq. ft. clubhouse includes recently remodeled casual dining and bar area; seating 200 inside with seasonal patio seating 150Multiple banquet rooms renovated in 2022, including a ballroom that seats up to 330 peopleMen's and ladies' locker rooms18-hole Donald Ross golf course11 outdoor tennis courts2 outdoor platform tennis courts4 permanent pickleball courts18,000 sq.ft. Pool and Fitness Pavilion including state-of-the-art health and wellness center, pool kitchen area, locker room facilities, and laundry and clubhouse maintenanceReports To: Chief Operating Officer/General Manager and Assistant General ManagerClassificationFull-Time ExemptPosition Summary:Provides administrative support services to the Chief Operating Officer, Assistant General Manager, Board of Directors, and Committees of Forsyth Country Club as well as managing the team of receptionists ensuring exceptional member experiences. The successful applicant will be a team player who interacts with both professional staff and membership, and supports a broad variety of administrative support as necessary for other departments. Excellent written and verbal communications skills are a must. A highly organized professional with a proficiency for attention to detail is a critical element to success in this role.Essential Responsibilities:Prepares notices, agendas, and presentations for all Board of Directors and Committee meetings; manages, records and distributes minutes of each meeting; maintains official minutes for all Committees, creates PowerPoint presentations for committee meetings, annual meetings, and other subcommittee or ad hoc meetings. Responsible for the accurate and timely management and maintenance of the club's online board portal, Vivid Club. This includes managing the club's document library, scheduling meetings, updating committee and board goal progress, and incorporating any updates to the master facility plan and strategic plans as they arise. Maintains a detailed master calendar for all Committee, Board of Directors, and COO events and meetings. Develops and coordinates rosters, monthly meeting schedules, and special events for Committees, Board of Directors, the COO, and Department Heads. Manages the daily, weekly and monthly calendars for the COO & Assistant General Manager Works together with Department Heads to proactively coordinate and prepare for Committee meetings in advance. Maintains an annual task list for the Club President, Strategic Planning Committee, and Board of Directors. Organizes and provides support for the Annual Election of Officers of Forsyth Country Club. Maintains/manages communications from the Board of Directors, Club President, and Chief Operating Officer including, but not limited to, bi-monthly newsletter, annual club communications, and special mailings. Organizes and prepares the Club's Annual Report, ensuring all aspects of the Club are accurately represented. Works with the HR Director and Communications Manager to process communications directed to staff members and Forsyth Country Club members. Answers a multi-line telephone system; acts as a receptionist when necessary; assists with Members' inquiries and provides information about membership, special functions, etc. Coordinates staff meetings with the department heads, distributes the permanent department updates and creates the meeting presentation. Handles sensitive information and maintains the highest level of confidentiality at all times. Follow-ups on all inquiries, phone calls, emails, and correspondence with the utmost professionalism, timeliness and care. Works independently to take action on various requests and determine appropriate course of action if necessary. Orders office supplies, printing materials, business cards, keeps inventory and maintains par levels Performs other ad hoc duties as assigned by the Chief Operating Officer or Assistant General Manager QualificationsAssociate degree required, Bachelor's Degree preferred Strong work tenure: 2-3 years' experience as an administrative professional. Excellent written and verbal communications skills Highly proficient in MS Office (Word, Excel, Outlook, PowerPoint) Team Player, Highly Organized and Detail Oriented Salary; Commensurate with experience and trainingClub benefits include sponsored health, dental, group life and long-term disability insurances; voluntary life, short term disability, vision, accident and critical illness coverages, FSA or HSA, Legal and ID shield, free employee meal daily, matching 401k, paid time off and holiday pay.Submit cover letter and resume to Garrison Schmidt, Director of People and Culture, at g.schmidt@.

Created: 2025-02-14