Administrative Assistant - Finance Team

If you would describe yourself as detail oriented, an organizational pro, or an expert planner, you may be the perfect fit for an Executive Assistant role at a world class investment firm based in Midtown NYC. In this dynamic position, you will utilize your rock star administrative skills supporting a team of 6 - 8 bankers (MDs, Directors, VPs, Associates). Ideal candidates have experience in administrative support within a corporate financial institution and are dedicated to developing their skills further. They are proactive, resourceful, and always ready to go the extra mile to support the team.6-12 years of industry experience required out of financial services Concur experiencer required This role requires a 24/7 mentality Base salary range: $120 -125k base + OT + Bonus eligible Hybrid: 3 days in office, 2 remoteMidtown, NYC Hours: 9am - 5:30pm with flexibility for OT and weekend hoursYou will:Coordinate complex calendars in collaboration with colleagues spanning multiple time zonesScreen, respond to, and follow up on email correspondence in a timely mannerPlan and coordinate events for internal teamsManage expense reports and billings for the executiveArrange complex multi leg international and domestic travel plans via concur Manage ad hoc projects as assigned, liaising between the executive and staff to complete tasks accurately and efficientlyYou have:Financial Services Experience RequiredBachelor's degree required6-12 years of industry experience required Technological prowess in the Outlook and the MS Office suite, especially ExcelComplex scheduling, calendar management, and travel arrangement prowess in a fast-paced environment spanning multiple time zonesExperience planning and coordinating eventsA go-getter, "roll up your sleeves" mentalitySuperb written and verbal communication skillsPlease submit your resume for consideration!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2025-02-14