Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive/Personal Assistant to support a senior executive at one of our client firms. This role requires a skilled multitasker who can efficiently manage executive and personal responsibilities while ensuring seamless day-to-day operations. The ideal candidate will possess exceptional communication skills, strong organizational abilities, and a high level of discretion when handling confidential information.Key Responsibilities:Calendar & Meeting Coordination - Schedule and manage meetings, appointments, and travel arrangements to ensure efficiency.Communication Management - Screen and manage emails, phone calls, and correspondence, ensuring professional and timely responses.Expense & Administrative Support - Track and reconcile expenses, oversee administrative workflows, and support operational efficiency.Team & Project Support - Provide assistance to internal teams and contribute to various firm initiatives and special projects.Personal Assistance - Handle personal tasks such as bill payments, benefit claims, and other executive-related requests.General Office Duties - Manage workflow processes, maintain records, and perform other assigned tasks as needed.Qualifications & Skills:Experience: Minimum of 5 years of experience in an Executive or Personal Assistant role.Professionalism & Confidentiality: Strong integrity and discretion in handling sensitive information.Communication Skills: Excellent verbal and written communication skills with a professional demeanor.Organization & Multitasking: Strong ability to prioritize, manage multiple tasks, and meet deadlines in a fast-paced environment.Technical Proficiency: Proficiency in Microsoft Office, Excel, and CRM systems; experience with Quicken software is a plusEducation:Bachelor's degree preferred.Ideal Candidate Attributes:Ability to work both independently and collaboratively within a team.Proactive problem-solver with a strong sense of accountabilityDetail-oriented and highly adaptable to changing priorities.Committed to long-term success with a growing, dynamic organizationThis is an excellent opportunity for an experienced Executive/Personal Assistant looking to work with a prestigious firm and contribute meaningfully to its success. If you have the skills, experience, and professionalism to excel in this role, we encourage you to apply!

Created: 2025-02-14