Office Administrator - Construction

Our client is seeking to add an Office Administrator for a very busy construction consulting and engineering firm in Orlando, Florida. Individual must possess superior MS Office experience with advanced skills in Excel and Word for the production of correspondences, reports, spreadsheets, and presentations. Knowledge of basic accounting required. Candidate must possess solid communication, organizational and analytical skills, is a creative and independent problem solver, and committed to providing outstanding Client service in a fast-paced work environment.Responsibilities and Duties include:Provide leadership and direction to support personnel and delegate workflow, as necessary, to provide an efficient office environment.Generate correspondence, reports, spreadsheets, estimates, graphics and presentation material, as requiredReview all correspondence, reports, spreadsheets, estimates, graphics and presentation material for quality assurance and ensure Client required deadlines are metExecute expense and time reporting for staffMaintain office calendars and project systemsMaintain confidential information and materialsAdminister office vendor relationships, accounts, contracts and invoicesUpdate forms, as neededMaintain office systems, i.e., filing, archives, and business developmentMaintain office equipmentMaintain inventory and office suppliesPlan and coordinate office eventsA willingness to learn and adapt as the company continues to grow and add new services.Ability to train assistant administrators in a professional manner.Other duties as specified by managementEducation and Experience requirements:Management Skills - ability to establish positive and professional relationships with all levels of management and staff5 years of Administrative Experience.Excellent Client serviceExcellent written and verbal communication skillsHighly proficient with desktop applications (i.e. Microsoft Outlook, Word, Excel, PowerPoint and Adobe Professional)Strong technical aptitude - familiar with applications and equipment including video-conferencing equipment and web-based platformsAbility to coordinate a variety of projects simultaneously - strong organizational, time management and multi-tasking skillsProven initiative and efficiencyProven attention to detail and experience with exercising good judgmentProficient with standard office equipment (photocopiers, printers, etc.)High School diploma plus 4 year degree in the equivalent field or other professional certification5 years of experience as Office Manager, preferably with experience in a construction related field or with Paralegal/Legal Assistant experience

Created: 2025-02-14