Attorney Recruiting Assistant

Saul Ewing is seeking a talented individual to join its Attorney Recruiting department in the Philadelphia office. This role will involve administrative support for attorney, law student and patent agent recruiting. ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:Assist in all aspects of Associate, Partner, Counsel and Patent Agent recruiting including data entry, coordinating interviews, collecting interview feedback, data tracking, and reporting. Assist in all aspects of Summer Associate recruiting including interview scheduling, managing application database, document review and registering for on campus interviews. Work with Recruitment Coordinator to organize student recruitment events.Support diversity, equity & inclusion initiatives as needed. Maintain and update legal recruiting database, viRecruit, and all candidate files.Process recruitment team invoices and expenses. Assist in updating and distributing recruiting materials, including forms and manuals for attorneys and candidates.Conduct research on law school and law firm recruiting policies and provide data as requested by department leadership.Help compile data for surveys. Handle other responsibilities as requested by Recruitment team leadership. Essential Knowledge, Skills, & Other Job-Related Competencies:High attention to detail, outstanding organizational skills, and the ability to multi-task and manage time effectively.Excellent analytical, troubleshooting, organizational, and planning skills.Ability to maintain confidentiality of all aspects of position.Excellent interpersonal and communication skills (verbal and written).Ability to effectively prioritize responsibilities and work requirements as they evolve.Ability to work well independently as well as effectively within a team.Ability to work well in a demanding and fast-paced environment.Comfort working across offices and with colleagues in a remote environment.Ability to work overtime when necessary.Education & Experience:Bachelor's degreeBackground in recruiting or human resources preferred. Experience working in a legal environment preferred.Advanced proficiency in MS Office Suite, including Word, Excel, PowerPoint and Outlook. Advanced proficiency in use of Zoom and Teams.Experience with viRecruit and viEval preferred.Knowledge of Symplicity for law student resume parsing preferred.Physical Demands of PositionWork is performed in a professional office environment and requires the following during the work day:Must be able to remain in a stationary position for long periods of time (working at a computer)Repetitive movement (i.e. heavy computer/keyboard use).Individual will interact regularly with others verbally, in-person, and via written communication.May require occasional light lifting (files, copy paper, etc.).In addition to the essential functions outlined above:Individual in this position will provide additional assistance and support as directed by their supervisor.This job description is subject to change at any time.Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

Created: 2025-02-14