Executive Assistant

The Executive Assistant will join Scott Auto Group as a member of the Executive Team, supporting the Dealer-Owner of our fast-growing Auto Group. This role reports directly to the Dealer-Owner. This individual collaborates with our senior leadership teams, organizes and coordinates executive events, and oversees special projects for the Dealer-Owner including:Corporate Growth Initiatives:Manage sensitive matters with high confidentiality, discretion, and good judgment.Coordinate the submission of executive applications and various reports for new dealership opportunities and buy/sell acquisitions.Organize critical corporation records and maintain business licenses, compliance files, and legal documents.Executive Planning:Manage and prioritize Dealer-Owner's calendar of meetings and events to ensure time of focused on critical, strategic issues.Manage an active schedule of competing demands and resolve and schedule issues for the Dealer-Owner.Act as a liaison with outside agencies on behalf of the Dealer-Owner.Give early warning of problems or potential blocks to special projects.Conserve the Dealer-Owner's time by reading, researching, collecting information as needed, and being organized in advance.-Ability to function well in a high-paced environment.Personal Assistant:Represent the Dealer-Owner and company in a positive light through professionalism, superior follow-through skills, and measured judgment.-Welcome the Dealer-Owner's guests by greeting them in person or on the phone and answering or directing inquiries.Arrange travel, accommodations, and itineraries for Dealer-Owner and family, both domestic and international, and ensure all travel itineraries are updated promptly.Coordinate Visa/Passport preparation and renewals.Schedule personal appointments for the Dealer-Owner.Purchase gifts, both personal and professional, for Dealer-Owner.Team Functions:Organize resources for in-person meetings and off-site functions, selecting meeting spaces and venue catering decisions when necessary.Organize, plan, and attend leadership meetings. Prepare and disseminate meeting agendas for the Dealer-Owner, Record and circulate meeting minutes.As a member of the Executive Team, work collaboratively with the Director of Operations, Controllers, HR and Dealership Management Team.-Prepare Word documents, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents to support the organization's objectives.

Created: 2025-02-14