Business and Office Manager

Vigilant Aerospace is hiring an Business and Office Manager for our Oklahoma City office. This is a full-time position for someone who is highly organized, eager to learn and take on new challenges, enjoys the pace of a small, innovative technology company and likes being involved in projects with national impact. We are looking for someone who can help to anchor the organization, set the pace and maintain a professional operation. Candidates must have proven experience in business management, contract administration, financial management, report-writing and related experience.Company Background:We are an aviation technology company developing safety software for drones and aircraft based on NASA patents. We are a highly entrepreneurial company that values innovative thinking, agility, resourcefulness and quality work. Our goal is to have a positive impact on the future of robotics and flight safety worldwide. We work at a fast pace in an exciting and rapidly growing industry. Vigilant Aerospace offers a unique opportunity to have the experience of working for a leading-edge national technology company while enjoying the livability and relatively low costs of Oklahoma. If this sounds like the right place for you, please carefully read the requirements and apply today!Duties:Reports directly to the CEO. Manages the books, contracts, basic financial forecasting, filing, document preparation, reporting and other executive assistance work. This may include scheduling meetings, providing basic sales support, updating company registrations and other tasks.Provide bookkeeping and financial reporting, invoicing, project management and budget management in Excel and Quickbooks online. Must be familiar with basic accounting principles and able to work with the company's accountant. Must be very comfortable with online banking and expense reporting.Provide email, video and telephone communications with employees, customers, vendors and others.Provide contract and proposal preparation, including collecting and preparing documents, drafting and reviewing proposal content and supporting sales and marketing staff, building and reviewing checklists.Must be comfortable with reading and understanding government forms and project requirements.Basic HR support, including coordination with PEO and coordinating employee benefits with the provider.Make travel arrangements for staff and support traveling staff; Out of state travel once or twice per year.Requirements and Characteristics:4-year college degree with a business focus or equivalent experience.Requires the ability to learn new skills and absorb information quickly.Eager to take on new responsibilities, advance and grow with the job and the company.Good Microsoft Office skills, especially including Word, Powerpoint and Excel.Excellent writing and communication skills with a professional telephone and video demeanor.Highly resourceful and effective, able to independently find solutions to problems and call for help and support when required. Ability to exercise independent judgement to quickly act or to know when to ask for help.Ability to manage time, respond to changing priorities and to remain productive amid multiple projects.Must be able to work in the Oklahoma City office and be authorized to work for the company in the U.S. Experience in any technical industry is an advantage.Experience in government contracting and invoicing is an advantage.Experience in project or program management is an advantage for this role.Salary and Benefits:Competitive salary based on experience. Benefits include subsidized group health insurance plan, subsidized vision, dental, life insurance and disability coverage. Regular performance reviews and employee stock incentive plan. 9 paid holidays per year plus paid time off / sick leave.Opportunities for industry conference attendance and professional training.

Created: 2025-02-12