Event Coordinator, Employee & Workplace Experience

As the Event Coordinator, Employee & Workplace Experience, you will provide critical support for the planning and execution of our offsite program and related activities. This role focuses on ensuring seamless logistics for offsites held in office spaces or external venues, as well as coordinating offsite dinners, activities, and transportation services.Salary: $36/hrResponsibilities:Plan and execute engaging experiences: Research and propose dinner and activity options for offsite events, ranging from small gatherings to large-scale programs. Work with stakeholders to approve and finalize arrangements. Provide on-site support as needed.Elevate the event experience: Design dinners and activities with a thoughtful approach, ensuring memorable and high-quality experiences for attendees.Support contracts and payment processing: Oversee vendor contracts, negotiate terms, and coordinate payment processing to ensure timely and accurate execution of agreements.Coordinate on-site logistics: Manage conference room assignments, A/V setups, and session-specific requirements.Coordinate shuttle logistics: Plan and manage transportation schedules and external vendors to ensure seamless attendee travel.Provide on-the-ground support: Troubleshoot issues in real time, assist the onsite Workplace team, and ensure smooth operations during summits, including evening activities and meals.Streamline communications: Send travel invitations, manage RSVPs, and maintain clear communication with attendees.Maintain scalable processes: Develop and update templates and documentation to create efficient, repeatable planning processes.Required Qualifications:Proven experience in event planning, logistics coordination, or employee experience roles.Ability to manage complex logistics with exceptional attention to detail.Strong problem-solving skills and agility to adapt to dynamic, fast-paced environments.Effective communication skills with a focus on clarity and stakeholder engagement.Flexibility to work varied hours in support of event schedules, including evenings for dinners, early mornings for offsite prep, and other event-related support as needed.If you meet the required qualifications and are interested in this role, please apply today.The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook, and LinkedInOpportunity Awaits.

Created: 2025-02-10