Medical Administrative Assistant

Responsibilities: Assist in all aspects of patient scheduling, including initial intake set-up, maintaining recurring appointment schedules, monitoring appointment availability, and proactively filling open appointments with prospective patients Act as the communication liaison between patients and providers in a timely manner Follow processes aligned with administering record requests, intake forms, and routing other patient related messages and forms Manage multiple simultaneous tasks and prioritize based on urgency De-escalate and manage patient conflicts to assist in resolving their concerns successfully Work within our electronic health record (EHR) system to maintain records General office duties such as copying, filing, faxing, sorting mail, greeting visitors, and maintaining the cleanliness of shared office areas Maintain patient confidentiality to comply with HIPAA guidelines Cross-train to support Transcranial Magnetic Stimulation (TMS) and Spravato (training provided) Required Skills: Demonstrable critical thinking Precise accuracy and attention to detail Recognize and analyze patient matters and escalate accordingly Comfortability with professionally managing stressful patient situations Well-defined task and time management skills Able to work well under pressure and/or frequent interruptions Outstanding reliability and dependability Exceptional communication and interpersonal skills, both verbal and written Complete comfortability with computer literacy with Google Chrome, MS Word, MS Excel, and typing.Qualifications: Associate's degree required. Bachelor's degree preferredDriver's license and car required for occasional local administrative errands Two or more years' medical reception experience preferred

Created: 2025-02-09