Corporate Securities Paralegal

About UsIES Holdings, Inc. is a publicly traded corporation operating in the industrial, infrastructure, and data center markets. With over 9,400 employees nationwide, we provide essential services that support critical industries. Our executive office, based in Houston, TX, is seeking a Senior Corporate Paralegal to join our Legal Department and play a key role in supporting our corporate governance, SEC compliance, and transaction management functions.The OpportunityAs a Senior Corporate Paralegal, you will work directly with the General Counsel and Corporate Secretary, providing legal and corporate governance support in a dynamic and fast-paced environment. This role is ideal for a proactive, detail-oriented professional with strong organizational skills and a passion for corporate legal work. You will have the opportunity to work on high-impact projects, including SEC filings, corporate transactions, compliance initiatives, and Board governanceThis is an opportunity to be part of a sophisticated, publicly traded company where you will gain exposure to a broad range of legal and business matters and work closely with executives and board members.Key ResponsibilitiesCorporate Governance & Board SupportMaintain corporate records, minute books, and entity management for corporations, LLCs, and partnerships.Draft and file governance documents such as articles of incorporation, bylaws, board resolutions, stock certificates, and powers of attorney.Support Board of Directors activities, including the preparation and organization of Board materials via a cloud-based electronic platform.Coordinate logistics for the annual stockholders meeting, including preparation of meeting materials and liaison with external vendors.Securities & CompliancePrepare and file SEC reports, including Forms 3, 4, and 5, Proxy Statements (Schedule 14A), Form 10-K, Form 10-Q, and Form 8-KEnsure compliance with NASDAQ listing requirements and corporate policies related to stock ownership and insider trading complianceManage stock ownership records for directors and officers, working with transfer agents and maintaining communication regarding stock transactions.Oversee insider trading compliance, including blackout period notifications and trading clearance proceduresCorporate Administration & TechnologyServe as the primary administrator for SEC filings using Workiva, ensuring accuracy and compliance.Maintain and organize legal department records, governance filings, and compliance documentation.Leverage technology tools (Adobe Pro, Microsoft Office, EDGAR, CT Matter Management, and Workiva) to streamline legal processes and filings.Ensure proper documentation and organization of compliance-related materials.What You BringBachelor's degree required.Minimum 5+ years of corporate paralegal experience, including at least 2 years in a law firm and 3+ years in-house at a publicly traded companyExperience with SEC filings and compliance (Workiva proficiency preferred).Strong knowledge of corporate governance, securities laws, and public company regulatory requirementsExcellent attention to detail, time management, and organizational skillsAbility to interface professionally with executives, board members, and external stakeholdersStrong problem-solving skills and a proactive, self-motivated attitudeAbility to work effectively in a fast-paced, deadline-driven environmentWork Environment & Physical RequirementsOffice-based position in Houston, TXMinimal travel required.Occasional overtime may be required for special projects and filings.Must be able to work a full workday in an office environment, including periods of sitting, standing, and using a computer.Why Join Us?Work directly with executive leadership and gain high-level exposure to corporate decision-making.Be part of a dynamic legal team at a growing publicly traded companyTake ownership of key corporate governance, SEC compliance, and transactional responsibilities.Opportunity for professional growth in a sophisticated corporate legal environment.

Created: 2025-02-09