Office Administrator

Job descriptionCompany DescriptionFounded in 1987, DiagnosTechsâ„¢ is a pioneer in saliva-based testing, committed to assisting healthcare professionals in restoring patients' health and wellness with over 1.2 million specimens tested per year. Saliva testing is a powerful tool for evaluating stress, hormone-related disease, and health conditions over time. DiagnosTechs continually improves its laboratory testing standards using cutting-edge technology. Many healthcare providers and their patients have chosen DiagnosTechs as their partner in wellness.Role DescriptionThe Office Administrator facilitates the efficient operation of DiagnosTech's operations by performing a variety of clerical and administrative tasks as well as serving as the central point of contact for building tenants.Essential DutiesAnswers and transfers phone calls, screening when necessary.Welcomes and directs visitors and clients.Maintains filing systems as assigned.Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.Responds to and resolves administrative inquiries and questions.Coordinates and schedules conference rooms, meetings, and appointments for managers or supervisors.Prepares agendas and schedules for meetings.Maintains and orders office supplies and coordinates maintenance of office equipment.Sorts and distributes mail and deliveries on a daily basis.Coordinate building maintenance issues with established vendors/contractors.Central point of contact for building tenants related to building/rental space issues and maintenance.Non-Essential DutiesOther duties as assigned.Required Skills/Abilities:Excellent verbal and written communication skills.Excellent interpersonal and customer service skills.Proficient in Microsoft Office 365 Suite or related software.Excellent organizational skills and attention to detail.Administrative Assistance, Customer Service, and Office Administration skillsProficiency in using office equipmentAbility to multitask and prioritize tasks effectivelyAttention to detail and organizational skillsAbility to work independently.Excellent time management skills with a proven ability to meet deadlines.Education and Experience:High School graduate or equivalent.Associates degree preferred.Minimum of two years' experience in an administrative role.Previous contract administration experience is preferred.Note: This position does not include relocation assistance. Physical Requirements:Work is performed in an environmentally controlled office setting.Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.Work requires regular use of hands to reach, feel, grasp and perform data entryOn a regular/routine basis employee will sit at a desk to use a computer, and walk and use elevator or stairs to travel to other areas of the building.Other physical requirements are seeing, hearing, speaking, standing, carrying up to 15 pounds, pushing and pulling, bending and twisting.DisclaimerThis job description serves as a summary of the typical functions of the role. It is not an exhaustive list of all possible responsibilities, tasks or duties.Job descriptions are not intended as and do not create employment contracts. DiagnosTechs, Inc. maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by lawIt has been and will continue to be a fundamental policy of DiagnosTechs, Inc. not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Created: 2025-02-09