Office Administrator

Based in Greenwich, Connecticut, Marblegate Asset Management is a $3bn alternative investmentfirm that invests in credit opportunities and special situations across a range of industries on behalf of institutional and high net worth clients. For more than fifteen years, we have embraced collaboration in the pursuit of extraordinary results. With a proven track record of transforming businesses and delivering favorable risk-adjusted returns, we apply original thinking and rigor to opportunities across asset classes and industries.Marblegate is currently seeking an energetic, positive, customer service-oriented individual to fill our need for an Office Administrator. This is a full-time position located in our Greenwich office. Our employees are in the office five days a week.Responsibilities:Primary presence at reception, greeting and directing all guests in a professional mannerAnswer multi-line phone for the main office line, transferring and taking messages, as neededMaintain presentable reception, conference rooms and kitchen areasOrganize and maintain conference room and video conferencing schedulesRetrieve and distribute incoming mail dailyAssure pick up of all outgoing packages and mail prior to leaving each dayManage meetings with clients and external guests from start to finish, including set-up and clean-upPlace catering orders for client meetings and office-wide lunches as neededMaintain an organized and well-stocked inventory of various office supply areas, ordering as needed and as requested by colleaguesPlace and receive weekly grocery deliveries for kitchenCoordinate technology support with internal IT department, especially for video meetings in conference roomsEngage and work with building engineers or external vendors for repairs and maintenance, as neededManagement of office expenses, including monthly credit card reconciliations and coordinating with Accounts Payable to pay all invoicesAssist internal team with the following as needed: managing calendars, scheduling travel arrangements, updating client contact information, submitting expense reports, logging meeting activity and other data in CRMFacilitate onboarding of new colleagues in partnership with the colleague's manager including meeting scheduling and liaising with departmental representatives and with technology for equipment and software permissionsOrganize and support management of firm, departmental and client eventsQualifications & Requirements:Bachelor's DegreeMust be highly organized and efficientMust have a solution-oriented mindset and be a proactive problem-solverHave the ability to work independently and proactively on requestsDemonstrates flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environmentMaintain the highest standards of poise and professionalism when interacting with clients, guests, and vendorsIndependent worker and works well on a teamKnowledge of MS Word, Excel, PowerPoint and Outlook. CRM experience is a plus but not requiredSuperior written and oral communication skillsProfessional and positive attitudeAbility to handle highly confidential informationAbility to work onsite full time

Created: 2025-02-09